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Finance Assistant
- Actioning multiple email inboxes on a daily basis
- Creating, posting and allocating invoices in Xero to the relevant owner and property
- Posting payments to Xero using bank feeds and other automated systems
- Reconciling the rental accounts for the all companies
- Opening and sorting the post, including checking the utilities and Council Tax billing
- Calculating sub-meter invoices for tenancies
- Responding to debt collection or utility correspondence
- Emailing the invoices not yet approved from Xero to the management team to chase updates
- To produce monthly debtors and creditors lists
- To process purchase invoices and track against orders and delivery notes, identify any disputes or discrepancies on the purchase ledger system and deal with suppliers and staff to resolve any issues.
- To process and enter invoices to the ledger using Xero accounting software, ensuring that all invoices are coded to the correct nominal, budget codes, property and owner.
- To assist with the day to day running of the accounts department
- Raise weekly BACS runs for invoices due for payment and post to the ledger, ensuring sufficient information is recorded so they can be analysed and reconciled.
- Perform monthly reconciliations of the purchase ledger and bank accounts, to ensure all items are coded correctly and entered onto Xero.
- To assist with monthly end journals, accruals and prepayments
- To collate and reconcile credit card payments to the ledgers against the corresponding back up and authorised orders.
- Use of dedicated property management software to locate tenancy information such as rent due dates, contact details etc.
- Ad-hoc tasks from the Directors and the Finance Manager.
Essential Experience
- Minimum 1 years experience using Xero Accounting Software
- Good understanding of Excel, Outlook and Word
Salary
Range from £25,000 to £26,500 per annum depending on experience.
Location
Crystalight Ltd c/o Abbey College in Malvern, 253 Wells Road, Malvern, Worcestershire, WR14 4JF
Hours of Work
Monday to Friday from 9am until 5pm
Fully Office Based
