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- Act as a point of contact for internal and external queries
- Provide general admin support across the Institute
- Manage shared inboxes and respond to queries appropriately
- Assist in the planning and delivery of events and meetings
- Book travel and accommodation arrangements as needed
- Maintain accurate records, data, and distribution lists
- Support diary management for senior staff
- Support recruitment processes via the JobTrain system
- Coordinate induction and welcome arrangements for new staff
- Maintain absence records and liaise with relevant departments
- Act as liaison for building-related queries and office moves
- Manage building access and update occupancy records
- Support with health and safety requirements where necessary
- Process purchase orders and track invoices using internal systems
- Coordinate event-related spending and assist with procurement
- Handle staff expense claims and process payments
- Minute-taking and meeting support
- Promote and adhere to University policies and procedures
- Provide occasional cover for the Institute PA as needed
- Proven experience in an administrative support role
- Confident managing multiple priorities in a busy environment
- Experience coordinating events and managing finance systems
- Excellent organisational, communication, and problem-solving skills
- Strong attention to detail and ability to work independently
- Good IT skills with willingness to learn new systems
- Experience supporting senior-level staff and diary management
- Familiarity with systems such as Oracle, iProc, Key Travel, JobTrain, or Eventbrite
- Experience with university or public sector administration
- A professional and supportive working environment
- Opportunity to gain valuable experience within a leading university setting
- Flexible working hours within the core schedule
- Competitive hourly rate
