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Location: Manchester (M13)
Sector: Admin & Secretarial
Job Type: Temporary (3 months+)
Working Hours: Full-time, Monday to Friday
Pay Rate: 15.19 per hour
About the Role
We are currently seeking a proactive and highly organised Institute PA to join a busy academic institute in Manchester. This is a key administrative role, supporting the Institute Director and leadership team to ensure the effective day-to-day running of the Institute.
The successful candidate will be responsible for high-level diary management, the coordination of meetings and events, and the organisation of complex travel arrangements for the Institute Director. In addition to supporting the leadership team, the role involves a range of administrative responsibilities across finance, estates, and general office processes.
This is a great opportunity for an experienced PA or senior administrator who thrives in a fast-paced environment and enjoys working across a variety of tasks and stakeholders.
Key Responsibilities
Operational Support
- Provide comprehensive diary management for the Institute Director
- Organise and coordinate meetings, events, and visitor programmes
- Arrange complex UK and international travel and accommodation
- Maintain accurate records and office systems in line with data protection legislation
- Minute-taking and servicing of meetings, including arranging catering
- Support academic-related admin such as probation and promotion processes
- Assist with gathering information for research applications, publications, and teaching materials
- Respond to general queries and provide guidance on processes and procedures
Finance Administration
- Raise purchase orders and manage invoices using internal finance systems
- Coordinate purchasing of IT equipment, software, and other goods
- Support with expense claims, card payments and finance-related queries
- Track and coordinate expenditure for Institute-related events
General
- Liaise with estates, IT, and professional services colleagues as needed
- Promote and follow all University policies and procedures, especially around health and safety and information governance
- Maintain a professional, discreet, and proactive approach in all tasks
- Provide occasional cover for the Institute Administrator role
Essential Experience and Skills:
- Experience providing PA support to senior staff, including diary and travel management
- Strong administrative background with excellent organisational and multitasking skills
- Confident working with finance systems and coordinating purchases
- Comfortable coordinating events and supporting office processes
- Excellent written and verbal communication skills
- Able to handle sensitive information with discretion and professionalism
- A team player with a flexible and responsive approach
- Good IT skills, with a willingness to learn new systems
- Commitment to equality, diversity, and providing excellent service
Desirable:
- Working knowledge of systems such as Oracle, iProc, Key Travel, Discoverer, JobTrain, or Eventbrite
- Experience working in a university or large public-sector environment
If you meet the requirements and are available for an immediate start, please send your CV to (url removed)
