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This is a fast-paced and varied position, ideal for someone who thrives in a collaborative environment and takes pride in delivering high-quality administrative and operational support.
Responsibilities-
Communication Support: Manage email and phone communication, flagging urgent queries and drafting responses where appropriate.
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Presentation & Document Preparation: Create and format reports, presentations, marketing materials, and general correspondence.
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Meeting & Event Coordination: Arrange logistics for internal and external meetings, conferences, and events.
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Client & Stakeholder Liaison: Support client communication and relationships with professionalism and care.
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Financial Admin: Assist with invoicing and budget tracking using Xero.
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Salesforce CRM: Use Salesforce to manage business operations, track client information, and run reports.
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Project Support: Help coordinate and track progress on internal projects to ensure timely delivery.
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Process Improvement: Keep internal systems (databases, IT platforms, filing) running efficiently; suggest improvements where needed.
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Team Engagement: Take an active role in team meetings and contribute to our dynamic team culture.
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Research: Assist in gathering insights, market data, and background materials for business planning.
We're seeking someone who brings:
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A strong background in team administration, office support, or secretarial roles
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Confidence using Microsoft Office Suite, especially Excel and PowerPoint
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Working knowledge of Xero for invoicing and Salesforce for CRM
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Excellent time management and multitasking abilities
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A proactive, can-do attitude with the ability to work independently
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A friendly and collaborative approach-you're a team player through and through
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A flexible, family-first workplace culture
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An inclusive, flat-structured team where every voice is heard
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A day off on your birthday
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A team that's passionate, ambitious, and supportive-ready to welcome you onboard
