Receptionist/Administrator

A leading client in the Rail Industry is recruiting for a Receptionist / Administrator to join their team in Manchester for a temporary role.

You will be responsible for front of office Reception and administration support, including greeting visitors, answering phones, handling company enquiries, sorting and distribution mail.

Experience of working in a previous receptionist / administration position and working as part of a close knit team would be ideal.

What are my responsibilities?

Reception:-
- Greet visitors with a warm and friendly welcome, making sure they are signed in appropriately and inform the relevant person of their arrival or escort to booked meeting room.
- Take phone calls and messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay.
- Monitor visitor access to the office, and issue corporate ID cards when required.
- Manage meeting room bookings, and general office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times.
o Check calendar prior to meetings and provide appropriate requirements i.e. refreshments.
- Order lunches for meetings when required.
- Liaising with Building management and Facilities Management teams.
- Receive and issue courier and mail items in a timely manner.
- Arrange courier collections for outgoing parcels.
- Book desks visitors and Network Rail staff as required.
- Distribute the milk deliveries between both kitchens efficiently.

Administrative:-
- Assist all colleagues with any required admin duties.
- Book travel and accommodation arrangements for colleagues
- Complete and submit expenses for Project Managers.
- Complete and submit timesheets for agency Project Managers
- Raise Stationery, office, IT, and catering supply orders.
- Complete and send out Weekly Whereabouts to distribution list (Project Manager's, Engineers, and FA/FW) every Friday.
- Raise orders and arrange deliveries for milk, fruit, car parking and anything else that may be required.
- Raise and report maintenance issues to Apleona/landlord.
- Keep all relevant spreadsheets and folders up to date i.e. Transmittals, OneSRM and project folders.
- Assist in organising office events.
- Update all noticeboard with relevant and important information.
- Assist Office Manager and Design Manager, as necessary to ensure efficient service is provided.