Project Administrator

Project Administrator

Andy File Associates Limited are working as a recruitment agency on behalf of our client with regards this permanent vacancy

Hours: monday to thursday 07:30 to 16:30 , 16:00pm on friday.

Salary: 28,000 - 35,000

Andy File Associates are working closely with a company in East Yorkshire who deliver industry-leading pedestrian safety solutions, from polymer barriers to projected walkways, designed to keep people protected, clearly segregated and your site fully compliant.

Responsibilities

Responsible for supporting the smooth delivery of projects through efficient coordination of documentation, procurement, logistics, and client communication.

Role Description

• Preparing Project Documentation (RAMS, Install Packs, Gantt Charts)
• Supply Chain Coordinators Duties:
• Invoicing and Job Costing
• Coordinating International and Domestic deliveries
• Assist with install dates
• Client/contractor queries
• Artwork brief preparation
• Assist on site surveys
• Arrange collection/deliveries on FFO (barriers/PJS)
• General Administration and Data base Planning
• Raise Pos for FFO/Consultancy orders
• Check orders Received on time and in full within budget
• Updating job tracker and Hubspot
• Quality check invoice and order information
• Assist Project Manager with MPM/Alis Tech and install quotes
• Dispatch orders
• Assist Project Manager with Supplier Questionnaires
• Assist Project Manager with RAMS and NDAs
• Visiting suppliers
• Assist Project Manager with delivery of FFO projects

Performance Objectives

Documentation and Compliance

Financial Accuracy and Invoicing

To respond to all client calls & emails within 1 hours of their communication

Maintain a high level of customer service to all customers and prospects at all times

Experience

Previous experience in a project coordination, supply chain, or administrative role

Experience in using CRM systems , spread sheets and job tracking systems

Experience managing international shipments, imports/exports, or logistics arrangements would be an advantage.

Experience liaising with clients and subcontractors to coordinate work schedules

Skills

High attention to detail

Application of Time and Task Management skills

Excellent communication skills and the ability to navigate conversations during all interactions with customers in a commercial way

Competent in using Microsoft programs (PowerPoint, Word, Excel)

Basic understanding of procurement processes, stock control, and logistics

Problem-solving and decision-making ability under time pressure

Qualifications

A good standard of education, ideally further or higher education level with particularly emphasis on written and oral communication skills

Personal Qualities

To be positive with colleagues, suppliers and customers

An enthusiastic commitment to our culture of continuous improvement

Imparting fresh energy to our customers

Willingness to learn and take in new ideas (including knowledge of Lean Principles)

Highly organised, methodical, and reliable

Calm under pressure and adaptable to changing priorities

Strong sense of responsibility and accountability

25 days plus stats

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