Document Controller / Project Administrator

Your new company
Our client is seeking an experienced Document Controller / Project Administrator to join their team. As a Project Document Controller, you will support the Project delivery team by maintaining the project Document Management Systems (DMS) handling document transmittals, coordination and issue of reports and notices. Working on site with the Project team, you will need to be proficient in both Project Information Retrieval System (PIRS) and Aconex systems. You will monitor, organise, and maintain project records, implement best practice document control processes, and assist with the compilation and handover of final documentation to operational teams facilitating the migration of the data. Clear communication and collaboration with the wider Capital Projects team will be essential to your
Your new role

• Maintain and enforce document control procedures and standards across the project.
• Assist in the set-up, configuration, and deployment of the DMS.
• Operate and maintain the PIRS and Aconex DMS, ensuring accuracy, accessibility, and compliance.
• Audit the DMS regularly to ensure version control and completeness.
• Produce regular reporting on document status, submissions, and approvals.
• Support project teams with folder structures, naming conventions, and metadata standards.
• Coordinate timely submission, review, and approval of project documentation with multiple stakeholders.
• Ensure smooth migration of documents from the DMS to the IMS.
• Assist in compiling and handing over final project documentation to operational teams.
• Viridor is an Equal Opportunities Employer
• Identify and implement improvements to document management processes.
• Liaise with IT or DMS support teams for troubleshooting, upgrades, or configuration changes.
• Ensure compliance with Health, Safety, Environmental, and quality documentation requirements.

What you'll need to succeed

• Experience of administering Aconex and PIRS DMS systems during construction of a key infrastructure project.
• Highly organised, with strong attention to detail and accuracy.
• Can work independently, on site and coordinate activities with off-site personnel while maintaining clear communication with multiple stakeholders.
• Is proactive in problem-solving and improving document control processes.
• Has the ability to manage priorities and deliver tasks to deadlines

What you need to do now


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