Back to search
Position: Administration Manager
Job ID: 1298/100
Location: Newcastle
Rate/Salary: £35,000
Benefits: Good Benefits
Type: Permanent
HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: (url removed) for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.
The below job description will outline this position of: Administration Manager
Typically, this person will organise the administrative activities across various departments, overseeing a team of departmental administrators and carry out key account administration for one of the companies departments. This is a hands on, managerial position. You will manage and jump in on day to day admin duties.
HSB Technical’s client is an established and well-regarded business entity.
Duties and responsibilities of the Administration Manager:
- Manage team of administrators, whilst ensuring the company’s administration system is efficient and effective
- Ensure service reports, quotations and invoices for all departments are issued within key timescales
- Review tender opportunities daily & produce and submit tender responses
- Attend internal and external meetings, take minutes and follow up outstanding actions
- Update and maintain key accreditations i.e., SafeContractor, Construction Line, Achilles
- Schedule routine maintenance and emergency breakdown/remedial visits
- Update Industrial engineers movement sheet as applicable & provide the engineers with correct documentation to ensure arrival on time and that access to customers sites is granted
- Create sales orders, purchase orders and invoices in ERP system
- Maintain asset register and ensure all reports and documentation received from engineers is correct
- Book training requirements as required and update training matrix accordingly
- Check engineer timesheets are entered correctly, and allowances and holidays reconcile
- Produce service reports and send to customers with sales invoice
- Prepare and produce invoices ensuring all costs are allocated and charged correctly to the job
- Produce KPI’s and Customer Management Information in line with contract requirements
- Log all remedial quotes and ensure they are quoted for on a timely basis
- Process warranty claims within timescales, applicable to the Industrial department
- Produce reports and analysis as required
- Ensure availability of service vehicles, trailers and load banks
- Ensure that all employees reporting to you receive an annual appraisal
- Ensure that staff skills are developed in line with the demands of the job
Qualifications and requirements for the Administration Manager:
- Excellent computer skills
- Excellent communication skills
- Driving Licence as travel to clients will be required
This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role.
