Administration Coordinator

Administrator - Newport

Salary: 27,500 per annum

Location: NP20 2NY

Hours: 40 hours per week, Monday to Friday

• Standard hours: 07:30am - 16:00pm (with a 30-minute unpaid break)
• Flexible option: 8am-16.30pm or 08:30am - 17:00pm
• The client would consider part time hours : 10am-3pm Monday to Friday

Why Join Us?

We offer a supportive and rewarding work environment with a comprehensive benefits package, including:

• 25 days annual leave plus bank holidays
• Pension scheme: Auto-enrolment at 4%, matched up to 5%
• Life cover: 3x basic salary (while contributing to the pension)
• Westfield Medical Cover
• Free onsite parking
• Annual Christmas shutdown (up to 2 weeks)
• Annual health checks
• Christmas savings scheme
• Salary sacrifice schemes: Cycle to work & electric car options

Key Responsibilities

Accountabilities

Support the administration of people management activity across an assigned area of responsibility

• Liaise with appropriate stakeholders to alter attendance management system with verified information related to absence details, overtime and employee information changes
• Provide and secure the appropriate paperwork for line managers to facilitate people management processes and procedures e.g. return to works, disciplinaries, grievances etc.
• Supply Human Resources with all relevant information relating to people management activity e.g. completed performance management documents, bonus data, fit notes etc.
• Compare recruitment agency invoices and supply appropriate information to ensure the business is charged accordingly for its service e.g. agency worker absence, agreed bonus payments etc.
• Maintain appropriate compliance records e.g. health & safety training
• Run and send time sheet reports to the appropriate stakeholders
• Liaising with production staff and drivers , providing paperwork

Ensure the timely ordering of all goods and services to meet business requirements

• Raise purchase requisitions
• Goods receipt in full or part depending on the content of the delivery
• Review query log to identify outstanding queries
• Liaise with business users to understand discrepancies
• Contact suppliers to query invoice discrepancies
• Adjust purchase requisitions to accommodate acceptable changes
• Maintain up to date information relating to each query within the query log
• Liaise with finance department to ensure that purchase orders are posted against correct General Ledger codes when new goods or services are being ordered
• Chase credit notes from suppliers for invoice queries when appropriate
• Maintain records of projected orders and inform Finance of expected accruals

Ensure the continuous process of general administrative activities

• Distribute incoming mail
• Facilitate the delivery of outgoing mail
• Maintain up to date information displayed across an assigned area
• Monitor and order stationery to maintain availability for an assigned area

• Provide note taking support when required
• Liaise with the landlord to arrange general site maintenance e.g. grass cutting, pest control
• Coordinate the cleaning and repair of PPE, reporting issues identified by wears

• Produce fobs for issue and ensure they are cancelled when no longer employed

Coordinate the facilitation of visitors onto site

• Arrange catering facilities when appropriate
• Supply and collect Personal Protective Equipment (PPE) for visits to operational areas
• Liaise with security to arrange access onto site
• Arrange inductions with the appropriate stakeholders

Technical Skills Required

• Microsoft Excel, Word, PowerPoint
• Time & Attendance systems
• Success Factors
• SAP
• ARMA

This is a excellent opportunity to join a reputable organisation with a excellent team environment.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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