Administrative Assistant/Officer

Administrative Assistant/Officer
Location: Central Library, John Frost Square, Newport, NP20 1PA
Start Date: ASAP                                               
Contract Duration: 5+ Months
Working Hours: Mon – Fri, 09:00 – 17:00, 37 Hours per week
Pay Rate: £ 12.85 per hour
Job Ref: OR16342
 
Job Responsibilities

• Provide efficient administrative support.

• Handle general administrative tasks like processing information and updating records.

• Support senior staff by managing diaries and meeting arrangements.

• Assist staff with day-to-day issues and new employee inductions.

• Help with performance management information.

• Assist in developing and testing IT systems.

• Coordinate with agencies to share information in line with GDPR.

• Arrange and facilitate meetings and projects as needed.

• Take and distribute meeting minutes.

• Ensure statutory checks are completed legally.

• Manage office supplies and equipment.

• Process orders and safeguard IT equipment and data security.

• Monitor petty cash and ensure documentation follows policies.

Person Specifications
Must Have

• 5 GCSEs (A-C) including English and Maths or equivalent.

• Knowledge of standard computer software, Data Protection Act, and GDPR.

• Substantial administrative experience in an office environment.

• Good IT skills and experience with Word, Excel, email, and internet.

• Excellent written and verbal communication skills.

• Ability to work independently and as part of a team.

• Organizational skills to manage workload under competing demands.

• Attention to detail and accuracy.

Nice to Have

• RSA Stage 2, CLAIT, ECDL, or equivalent.

• Experience with Welsh Community Care and Information System (WCCIS).

• Experience in local government or social services.

• Experience with complex clients and trauma-informed environments.

• Senior management support experience.

• Welsh language skills.

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