Administrator

Temporary Administrator

Location: On-site – Norwich – NR13
Reports To: Site Manager / Office Manager
Type: Contract- 6mths

Due to the location and the nature of the role, the candidate will be required to be on site at 7.30/8am in the morning, with flexibility on finishing hours. You will be required to be on site 5days a week.

Ideally you will have a UK Driving Licence to get on to site location.

Overview:

We are seeking an experienced and proactive Site Administrator / Receptionist to join our client on a major civil engineering project. This is a front-facing role, vital to the smooth running of a busy Tier 1 civil construction site. The ideal candidate will have previous experience working in a construction or manufacturing environment and will be confident managing site documentation, coordinating logistics, and supporting key health and safety processes.

Key Responsibilities:

Reception & General Administration

• Act as the first point of contact for all visitors, ensuring professional and friendly service.
• Manage incoming calls and emails, direct enquiries to the appropriate team members.
• Maintain the reception and office area, ensuring it is clean, organised, and welcoming.
• Order office supplies, PPE, and coordinate with suppliers for deliveries.

Health & Safety Support

• Ensure all visitors and new starters complete site inductions and are registered in compliance with HSE requirements.
• Maintain accurate records of induction attendance and safety briefings.

Logistics & Deliveries

• Monitor and log all deliveries to site; liaise with suppliers and site managers regarding delivery schedules.
• Check delivery notes against orders and report discrepancies.
• Maintain an up-to-date delivery and visitor log.

Meetings & Coordination

• Manage the booking and setup of meeting rooms, including refreshments and IT requirements.
• Prepare agendas, take meeting minutes when required, and distribute action points.
• Support the site management team with document control, photocopying, scanning, and filing.

Communications & Reporting

• Manage site mailbox and distribute correspondence to relevant parties.
• Draft and send internal communications such as weekly site bulletins or notices.
• Maintain up-to-date staff contact lists and emergency information.

Required Skills & Experience:

• Previous experience in an administrative or receptionist role, ideally within civil engineering, construction, or manufacturing.
• Good working knowledge of Microsoft Office (Word, Excel, Outlook).
• Strong communication and interpersonal skills; comfortable working in a busy and changing site environment.
• Organised, detail-oriented, and able to prioritise tasks independently.

If you’re interested in this position , press “APPLY” or send your cv to (url removed) or call (phone number removed)

Ganymede is committed to creating a diverse workforce and is an equal opportunities employer. We welcome applications from all suitably qualified persons regardless of age, disability, gender, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation