Project Coordinator

Job Title: Project Coordinator

Are you an experience Project Coordinator looking for your next challenge? Do you have a positive and can-do attitude and want to be part of an energetic team? Then read on, this could be the ideal opportunity for you. We are a long-standing family run business who are an industry leader in providing Fire, Security, Reception and Data system solutions. We are looking for a highly organised and proactive Project Coordinator to coordinate all our engineers and contractors on the many projects we manager. This is ideal for someone who enjoys being busy and can keep all the plates spinning, able to reprioritise with excellent organisational skills.

Role Responsibilities and Duties for the project Coordinator:

• Providing full administrative assistance to Project Managers, ensuring efficient project coordination.
• Perform accurate data entry and maintain project-related spreadsheets and records.
• Documentation control creating, compiling, and managing project documentation, including O&M Manuals, ensuring compliance and version control.
• Chair Weekly Resource Allocation Meeting: Manage job cards for engineers and contractors on projects, including raising, scheduling, and closing tasks.
• Allocation of tasks on our Project Management Software to ensure accurate project tracking. 
• Act as the primary document controller for the Projects Department, ensuring proper filing and collation of documents for our systems project files and O&M and RAMS for clients.
• Raise compliance certificates on our Project Management Software and Certificate of Conformance in line with our accreditation.
• Record and monitor field staff overtime, expenses, and timesheets accurately.
• Raise Work Orders to contractors; ensuring all stages of approval are satisfied prior to issuing the Work Orders.
• Monitor and manage the flow of Work Orders.
• Processing of Sub-contractor invoices; route invoices through the approval workflow, ensuring job cards are completed, times and work description; and that supporting documents are provided and appropriately stored.
• Coordinate defect works for projects; arranging return visits and liaising with clients for access and provide report of resolution.
• Adhoc duties as required.

Qualifications & Experience Required:

• 2 years’ experience in Project Coordination.
• Proficient user of MS Office Suite (Word, Excel, Outlook, PowerPoint, Visio)
• Experience of using online based software systems; Field Service Management (FSM), Project Management Tools, Customer Relationship Management (CRM)
• Experience in M&E or Construction industry will be favourable.
• Previous experience of scheduling
• Strong organisational, communication, and problem-solving skills
• manage multiple priorities and projects
• Detail orientated approach

What we offer:

• A varied and influential role working closely with senior leadership
• Supportive and collaborative working environment
• Competitive salary and benefits including Company Health Insurance
• Opportunity to shape office operations and make a real impact

Salary:                          £30,000 - £35,000 per annum

Hours of work:           Mon-Fri 8am-5pm (based in office)

Holidays:                     20 days plus Bank Holidays per annum (increasing annually to a maximum of 25 after 5 years)

Benefits:                      Comprehensive Company Health Insurance