Fleet Administrator

Job Type: Permanent Location: Nuneaton, Warwickshire (Hybrid, 2-days a week in the office)Hours: 37.5 hours per weekSalary: £Competitive, 25% colleague discount and much more!

The Fleet Administrator will be responsible for the efficient coordination and administration of company vehicle operations, car allowance schemes, and driver management. This individual will serve as a key liaison between internal teams, external partners (e.g., Fleet Service GB (FSGB)), and employees to ensure seamless delivery of fleet-related services, compliance, and cost control. The ideal candidate will have some previous experience in a fleet/transport setting, specifically managing administrative tasks, although this is not essential.

The Role

•    Manage monthly data updates for the FSGB Driver Management Portal•    Manage approvals for new company car orders and over-limit repairs •    Oversee company car renewals: liaise with line managers for approval and communicate decisions to FSGB.•    Monitor and assess accident/damage reports, liaising with FSGB for necessary repair decisions.•    Review and manage transitions between car allowance and company car schemes, ensuring payroll updates are accurate.•    Conduct monthly operational meetings with the FSGB account manager and lead strategic reviews twice a year.•    Act as the first point of contact for FSGB regarding employee compliance, service bookings, and ad hoc queries.•    Follow up with colleagues and line managers for outstanding actions, such as servicing, check-sheet completions, and non-compliance with driver management policies.•    Raise purchase orders for monthly invoices and handle ad hoc finance-related requests.•    Download and distribute from the FSGB portal regular vehicle finance reports for Finance and Reward teams and any other ad-hoc report requests•    Track and compile vehicle-related fines for payroll deduction, including employee notification and verification processes.•    Monitor and chase outstanding driver management actions and check-sheet completions.•    Maintain up-to-date records on car grades, fuel cards, ppm rates, rentals, and company car choice lists.•    Conduct bi-annual reviews of the company car choice list in conjunction with FSGB.•    Handle general inquiries and requests regarding vehicle policies, allowances, co. car availability, and rental arrangements.•    Provide administrative support for Driver Management system operations and ensure accuracy across all fleet-related processes.•    Handle general inquiries for Uberall and requests regarding changing to photos or information online •    Updating lease document information into the Property database 

The Person

•    Proven experience in fleet administration, HR operations, or finance support roles.•    Strong organizational and administrative skills with a proactive, detail-oriented approach.•    Ability to manage multiple stakeholders and priorities simultaneously.•    Proficiency in Microsoft Excel •    Excellent written and verbal communication skills.•    Experience working with third-party vehicle providers (e.g., FSGB) is desirable.

What we offer

Our Benefits for this role include, but not limited to:

• H&B Employee Discount - 25%
• Pension company contribution
• Exclusive benefits, free advice and savings from a range of retailers and providers
• And many more!

We're passionate about helping every colleague thrive across all dimensions of wellbeing, and we're committed to having a diverse and inclusive workplace. In line with our EPIC values (Expertise, Pioneering, Inclusive, Caring), we embrace and actively celebrate all our colleagues' unique and varying experiences, backgrounds, identities and cultures - I am me, we are H&B. 

Holland & Barrett does not accept unsolicited resumes from search firms/recruiters. Please do not forward resumes to our job alias, employees, or any other company location. Holland & Barrett is not and will not be responsible for any fees if a candidate submitted by a search firm/recruiter unless otherwise agreed with respect to specific open position(s).