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Interview Co-ordinator
Reports To: Talent Acquisition Manager
Location: Bristol city centre with hybrid after training
Employment Type: Temp contract until April 2026
Our client is seeking a bright, articulate candidate to support their busy talent acquisition team with scheduling volume interviews. You will play a critical role in ensuring a smooth and efficient recruitment process by coordinating and scheduling interviews between candidates and hiring teams. This role requires strong organisational skills, attention to detail, and excellent communication to deliver a seamless experience for candidates and internal stakeholders.
Your role:
- Interview Coordination
- Schedule and confirm interviews (phone, virtual, and onsite)
- Coordinate availability between candidates, recruiters, and hiring managers.
- Manage interview logistics, including meeting links, room bookings, and panel preparation.
- Update and maintain interview schedules in the Applicant Tracking System (ATS) and calendar tools.
- Candidate Experience
- Serve as a primary point of contact for candidates regarding interview logistics.
- Provide clear instructions and timely updates to candidates throughout the process.
- Ensure every candidate has a positive and professional experience.
- Stakeholder Communication
- Collaborate with recruiters, HR, and hiring managers to confirm interview details.
- Communicate promptly about changes, cancellations, or reschedules.
- Ensure interviewers are prepared and have access to candidate materials.
- Process & Systems Management
- Maintain accuracy of interview data within the ATS (e.g., Greenhouse, Lever, Workday, etc.).
- Support recruitment operations with reporting or process improvement initiatives.
- Help refine scheduling processes to improve efficiency and candidate experience.
The person:
- Strong organisational and multitasking abilities.
- Excellent written and verbal communication.
- Proficiency with tools such as Outlook/Google Calendar, Zoom/Teams, and ATS platforms.
- High attention to detail and accuracy.
- Professional and empathetic candidate interaction.
- Ability to work effectively in a fast-paced, high-volume environment.
- Time management and prioritisation skills.
