Finance Assistant

Finance Assistant
Salary: 22,400 pro rata (full-time equivalent 28,000)
Contract: Permanent, Part-time
Working hours: 30 hours a week, Monday to Friday, flexible hours, 3 days in the Oxford office
Location: Oxford (The Old Music Hall, (Apply online only) Cowley Road, Oxford, OX4 1JE)

About Ethical Property

Founded 25 years ago, the Ethical Property Company provides affordable workspaces to charities, community groups, campaigns and social businesses working for a fairer and more sustainable society. From humble beginnings, the company has grown steadily and now owns or manages 17 centres across the UK, providing office, retail and conference space to over 1,000 social change organisations. Flexible leasing arrangements provide our tenants with long-term security, and working alongside like-minded organisations offers them influence-enhancing networking opportunities.
The company has some 100 staff, based in our properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton and Manchester. Our centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable, and flexible space managed in a transparent and supportive way.

The Post

The Finance Assistant role will be responsible for the management of the accounts receivable functions for Ethical Property and The Social Justice and Human Rights Centre, and provide support for accounts payable.

The Finance Assistant will report to the Finance Manager.

Finance Responsibilities

Using accounting software, QuickBooks and Sage Intacct.
Sales ledger
* Ensuring sales invoices are raised for rent, management of monthly tenant recharges, raising booking invoices for meeting and conference rooms, and any ad hoc sales invoices as required.
* Processing the monthly direct debit collections from tenants.
* Ensure invoice entries for conference and meeting room bookings are uploaded to the finance system from the booking system.
* Applying tenant changes (e.g., moves in and out, downsizing/upsizing) in the finance system.
* Management of tenant deposits, including processing any refunds.
* Management of the ledger, including allocation of receipts, customer statements.
* Responding to customer queries and requests.
* Support and cover for the Credit Controller, working to resolve outstanding debt in a timely manner.
* Provide debtor reports to Finance Manager and relevant Centre Manager and Conference Sales Co-ordinator on a monthly basis.
* Ensure all sales ledger paperwork is scanned and filed.

Other tasks
* Posting bank receipts (including direct debits) from customers.
* Support for accounts payable when needed.
* Assisting with tasks such as VAT return and audit.
* Other reasonable finance-related tasks.

Person Specification

Personal competencies and skills:
* Collaborative approach with strong teamwork skills.
* Customer-focused approach to providing a finance service.
* A high level of personal organisation

Essential skills and experience:
* AAT part-qualified or passed finalist.
* Ability to act quickly and effectively using their own initiative.
* Meticulous attention to detail.
* Good organisational skills and the ability to prioritise work, multi-task and remain flexible.
* Ability to work under pressure and to tight deadlines.
* Excellent communication skills at all levels.
* To be able to work alone and as part of a wider team.
* To be trustworthy, personable and reliable.
* A commitment to provide a good service to our tenants and colleagues.
* Excellent IT skills, including computerised accounts packages and Microsoft Office - at least to an intermediate level in Excel.
* A commitment to social and environmental issues.

Contractual Details

The post is part-time, working 30 hours a week, Monday to Friday. The working hours will be between 9 am - 5 pm and can be set to a pattern that suits the employee. Two days a week can be worked remotely if preferred. The salary will be 22,400 pro rata (28,000 FTE) a year. The role is based in Oxford.

Benefits include 25 days' holiday entitlement (pro-rata), in addition to all statutory public bank holidays. We offer a 3% to 7% company contribution to a pension, life insurance, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, as well as other benefits.

Click ''Apply'' to be emailed information about how to complete your application.