Temporary Accounts Payable Assistant

Job Title: Accounts Payable Assistant (6–12 Month Contract)
Location: Central Oxford (Hybrid)
 

About the College
Our client is one of Oxford’s centrally located and historic university colleges, with a friendly, close-knit Finance team supporting the College’s day-to-day operations. They’re now looking for an organised and proactive Accounts Payable Assistant to join them on a temporary basis for 6–12 months to support the smooth running of supplier payments and financial administration.

The Role
Reporting to the College Accountant, you’ll play a key role in ensuring the accounts payable function runs efficiently and accurately. You’ll be responsible for processing invoices, managing supplier queries, and assisting with month-end and year-end processes. This is a hands-on role within a small team, where collaboration and attention to detail are key.

Key Responsibilities

• Accurately process purchase invoices and staff expense claims, ensuring correct coding and approvals.

• Prepare weekly and monthly payment runs in line with College policies and procedures.

• Reconcile supplier statements and follow up on any discrepancies.

• Respond to supplier and internal queries promptly and professionally.

• Assist with month-end close and audit preparation.

• Maintain accurate and organised financial records and filing systems.

• Support wider finance activities and cover team members where required.

About You

• Previous experience in an Accounts Payable or Finance Assistant role.

• Strong attention to detail and accuracy in processing financial data.

• Good communication and interpersonal skills for dealing with suppliers and internal colleagues.

• Confident using accounting software and Excel (knowledge of Sage, Xero, or similar systems is an advantage).

• Able to work both independently and as part of a small, supportive team.

• Organised, methodical, and able to prioritise workload to meet deadlines.

Benefits

• Beautiful central Oxford location with access to College facilities.

• Supportive and welcoming working environment.

• Opportunity to gain experience within a prestigious educational setting.

• 6–12 month fixed-term contract (potential for extension).

INDH