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Manpower Recruitment have partnered with an established School in Oxford City Centre.
We are recruiting for a Full Time Administration Manager.
This is a full-time position with the salary 33-35k per annum depending on experience. This role is based on year around contract (not term time only), working in the office 5 days a week.
Role Overview
We are seeking a proactive and organised Administration Team Leader to oversee the daily operations of the school's administrative services. This role includes managing a team of administrative staff, ensuring smooth service delivery across staff, student, and site functions, and supporting senior leadership with operational tasks.
Key Responsibilities
Team Leadership & Office Management
- Lead and supervise the administration team across all school sites.
- Delegate tasks, manage workloads, and ensure consistent office coverage, including during school holidays.
- Provide support and cover for team members during absences or training.
- Maintain a welcoming and professional reception environment.
Operational Coordination
- Manage school communications with parents and coordinate Parents' Evenings via the online booking system.
- Oversee student records and data management using the School Information Management System (ISAMS), including visa and guardian information.
- Ensure accurate and timely student attendance records.
- Coordinate teacher absence cover and exam room changes.
- Monitor daily Health & Safety audits across all sites.
Procurement & Logistics
- Manage hospitality and Amazon orders, ensuring timely processing of purchase orders and goods received notes.
- Oversee transport communications and liaise with parents and external providers.
Staff Development
- Support training and development of administrative staff.
- Set and uphold high standards of working practices.
Senior Leadership Support
- Undertake ad hoc projects and provide reports and analysis to the Senior Leadership Team.
- Manage administrative budgets efficiently.
Reprographics
- Ensure high-quality reprographic support for staff, including exam papers and event materials.
General Expectations
- Maintain confidentiality and adhere to school policies.
- Engage in ongoing professional development and support staff training.
- Undertake other duties as reasonably required by the Director of Operations and Finance.
Benefits
- free cooked lunches during term-time
- access to 'We Care' medical and counselling services
- discounted membership rates for a nearby sports and leisure club
- participation in the 'Cycle to Work' scheme
If interested, please get in contact with a Manpower Representative
