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We are seeking a confident and personable Accounts Assistant to join a small, dynamic team. Reporting to the Accounts Supervisor, you will play a pivotal role in both reactive and proactive administrative functions, with a primary focus on accounting tasks.
Key Responsibilities and Persona Spec
- Prepare monthly returns and payment statements for CIS purposes.
- Keep the Group Operations Director and Accounts Supervisor informed about cash flow information.
- Process supplier invoices/credits, mileage, and expense logs using Sage.
- Manage sub-contractor weekly invoices and prepare payment spreadsheets for the umbrella company.
- Process customer invoices on Sage and follow up on outstanding payments.
- Reconcile credit card statements and assist with cash flow information.
- Assist in checking and submitting VAT returns for multiple companies.
- Handle monthly CIS returns and payment statements.
- Review aged debtors/creditors lists.
- Complete accounts forms and forward them to suppliers.
- Maintain general accounts filing systems.
- Process subcontractor forms for HMRC verification.
- Provide ad hoc assistance to the Head of Finance, Finance Manager, and the wider team as needed.
- Attend weekly team meetings and additional training sessions as required.
- Address supplier/subcontractor queries via phone and email.
- Communicate progress and actions to the team following weekly meetings.
- Confident and personable, with a strong work ethic.
- Comfortable engaging in phone conversations with clients, suppliers, and colleagues.
- Ability to work under pressure to meet deadlines.
- Capable of working autonomously and as part of a small team.
- Proficient in Microsoft Word, Excel, Adobe Acrobat, and have a strong working knowledge of Sage.
