Personal Assistant

About Us: We are a dedicated public sector organisation committed to providing exceptional healthcare services to our community. We are currently seeking a highly organised and proactive Personal Assistant (PA) to join our team.

Key Responsibilities:

1. Minute Taking:

   • Attend meetings and accurately record detailed minutes.
   • Distribute minutes to relevant stakeholders promptly.
   • Maintain a record of past meeting minutes for reference.

2. Diary Management:

   • Schedule and coordinate appointments, meetings, and events for senior staff.
   • Ensure the calendar is up-to-date and conflicts are resolved.
   • Remind senior staff of upcoming commitments and prepare necessary materials.

3. General PA Duties:

   • Correspondence Management: Handle incoming and outgoing communications, including emails, letters, and phone calls.
   • Document Preparation: Draft, format, and proofread documents, reports, and presentations.
   • File Management: Organise and maintain electronic and paper files, ensuring confidentiality and easy retrieval.
   • Travel Arrangements: Plan and book travel, accommodation, and itineraries for senior staff.
   • Office Supplies: Monitor and order office supplies to ensure the smooth running of the office.
   • Meeting Coordination: Arrange meeting venues, prepare agendas, and ensure all necessary equipment is available.
   • Support to Senior Staff: Provide administrative support to senior staff, including personal tasks as required.
   • Project Assistance: Assist with special projects and research tasks as needed.
   • Liaison Role: Act as a point of contact between senior staff and other employees, clients, and external partners.

Additional Responsibilities:

• Event Planning: Organise and coordinate internal and external events, such as conferences, workshops, and team-building activities.
• Data Management: Maintain databases and ensure data accuracy and integrity.
• Policy Compliance: Ensure all administrative activities comply with organisational policies and procedures.
• Professional Development: Stay updated with industry trends and best practices to enhance job performance.

Requirements:

• Proven experience as a PA or in a similar administrative role.
• Excellent organisational and time-management skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Attention to detail and a high level of accuracy.

What We Offer:

• A supportive and collaborative work environment.
• Opportunities for professional development and growth.
• The chance to make a meaningful impact in the public healthcare sector.

How to Apply: Interested candidates are invited to submit their CV by clicking apply now