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One of my local government clients are currently recruiting an experienced Administration Assistant - Childrens Social Careon a temporary basis. This is a 3-month minimum contract with the possibility of the role being extended further to work Monday to Thursday8:30am to 5:00pm. Friday (8:30am - 16:30pm)
Overview:
- The Children and Families Services supports and protects Portsmouth's most vulnerable children and young people enabling them to lead safer, healthier, and more fulfilling lives. It also acts as the corporate parent for the city's Looked after Children.
- An opportunity has arisen in the Family Support and Safeguarding South Locality Team for a Business Support Officer, office based at Civic Offices. This is a busy challenging role, perfect for someone who enjoys working as part of a team and wants to do a worthwhile job.
- You will provide high quality administrative support to the Locality team who provide intervention with children and families so it is important they work in partnership with parents and other professionals so that the right services can be provided longer term.
Main Duties:
- Organising reports and minute taking complex meetings, distributing minutes to attendee professionals and parents if appropriate.
- Entering data into service information and caseload systems to ensure accurate records are kept i.e., MOSAIC
- Administering the collection and presentation of service performance information.
- Dealing with incoming and outgoing post, ensuring service user's information is protected at all times and uploading documents to the caseload system.
- Dealing with telephone enquiries from multi agencies, service users and families, ensuring timely responses and concerns relating to the safeguarding of children are signposted and responded to appropriately.
- Updating MOSAIC with decisions made to ensure these decisions are communicated in a timely manner to all involved with our children/young people.
- Maintaining files and documentation.
- Printing of reports/templates for meetings.
- Finance, arranging translators, booking accommodation, raising purchase orders, ordering birth certificates. Use and reconciliation of a PCC purchase card.
- Carrying out all necessary word processing, spreadsheets, database and presentation duties.
- Dealing with all correspondence, which includes highly confidential information
- Supporting Service Leader and Team Leaders with management reports, stats, diary management and typing.
- Can be required to support other areas within the department to ensure Business Continuity.
If you are interested in this vacancy, please send your CV to Jahker Miah from Coyle Personnel Ltd.
