Administrative Support Assistant

Administrative Support Assistant - Portsmouth Dockyard 

PSI Global are seeking an organised and reliable Administrative Support Assistant to join our clients team on a fixed-term basis to cover maternity leave. This is an excellent opportunity for an individual with strong administrative skills and attention to detail to support our busy and dynamic department.

The successful candidate will play a key role in maintaining the smooth operation of our office processes, with a focus on data management, purchase order processing, and ensuring tasks are completed efficiently and on time.

Job Title: Administrative Support – Maternity Cover Starting November for a period of 9 months (security clearance pending)
Location: Portsmouth Naval Base
Contract Type: Fixed-Term (Approx. TBC)
Working Hours: Full-time: Monday – Thursday 7:30am – 4:00pm & Friday 7:30 – 1:00pm
Salary: £13ph
 

Key Responsibilities

The responsibilities of this role will include:

• Basic Administrative Support: Provide day-to-day administrative assistance to the team, ensuring all office operations run smoothly.
• Data Entry: Accurately input data into our work control system and maintain up-to-date records, including job cards and trackers.
• Work Control System Management: Input and manage data within our work control system to support efficient tracking and reporting of projects.
• Purchase Orders (PO): Create, process, and track purchase orders in a timely and accurate manner.
• Adherence to Deadlines: Effectively manage tasks under pressure, ensuring all work is completed within specified timeframes.

Requirements

We are looking for someone who can demonstrate:

• Experience: Previous experience in an administrative role, preferably within an industrial, operational, or similar environment.
• Skills: Proficient in data entry, invoicing, timekeeping, and use of work control systems.
• Attention to Detail: Strong accuracy and attention to detail in all aspects of work.
• Microsoft Office: Confident in using Excel and Word.
• Time Management: Ability to prioritise and manage multiple tasks effectively.
• Communication: Excellent verbal and written communication skills.
• Team Player: Able to work independently and collaboratively within a supportive team.

The successful candidate will be required to complete a BPSS security clearance. A full 3 years of employment history will be required and any gaps in employment will need to be disclosed.