Back to search
The job encompasses a wide range of commercial and office based activities. This involves principally supporting the Overseas Offices and Managing Director. Additional responsibilities involve but are not limited to:
1.General:-Handling all company Contracts from receipt to completion involving: Management, Planning, Scheduling, Logistics for all Orders including Supply, Commissioning, Site Visits
2.Customer Contracts: - Review & acceptance of Terms &* Conditions, payment terms, delivery dates, technical spec, incoterms, penalty clauses, and raise Order Confirmation.
3.Purchase Orders: - Raise single or multiple purchase orders on Suppliers to cover customer requirements. Pass on terms & conditions, payment terms, delivery dates, technical spec, incoterms & penalty clauses.
4.Computer records: - Enter orders onto the Computer System & produce order analysis reports. Update computer records at every stage as contract progresses. Produce reports to monitor and progress orders to meet monthly nett profit forecast. Use Brought Forwards (BFs) to assist the process.
5.Customer & Supplier Liaison.- Communication at all times to ensure order is progressed to a successful and timely conclusion, including issue of advance payment invoice, approval of drawings to enable production to commence solving technical and commercial issues. Progress Supplier orders to pull together into one consolidated despatch to avoid extra shipping costs.
6.Letters of Credits: - Review and agree terms and conditions with Customer. Arrange transfer of LC through bank for Supplier. Progress to ensure last ship date is met and prepare all documentation. Make presentation to the bank and progress to payment.
7.Shipping & Logistics: - Receive supplier pack list and prepare all despatch documentation including invoice, pack list, marking instructions to Supplier, Certificate of Origin, EUR1 & others. Obtain best freight quote and raise detailed purchase order on Freight Company. Pre advise shipment & eta to client.
8.Supplier Quality & Technical Documentation:- Chase in all QC & technical certificates and send to client after payment has been secured.
9.Liaison with internal and external offices with special emphasis on clear and concise communication.
