Department Administrator

Salary: £25,000 – £28,000 per annum

Hours: Monday to Friday, Days, On-site, Full-time (37.5 hours per week)

Benefits:

• 24 days holiday + bank holidays

• 5% employee / 5% employer pension contribution

• Mileage reimbursed for travel between sites

About the Role

We’re looking for a proactive and detail-driven Administrator to support our busy Engineering Department. This is a varied and hands-on office-based role, perfect for someone who enjoys structure, thrives on organisation, and likes working with both people and systems.

You’ll be the central coordination point for maintenance administration, stock control, CMMS updates, and contractor management- helping to keep the department running smoothly and efficiently.

Key Responsibilities

• Maintain and update the CMMS system- logging maintenance requests, tracking progress, and ensuring accurate completion records.

• Conduct and update COSHH risk assessments using Safety Data Sheets (SDS).

• Coordinate department risk assessments and Safe Systems of Work (SSOW) training.

• Schedule and manage contractor and service visits, including RAMS and permit-to-work processes.

• Maintain weekly updates of stock movements and material usage.

• Coordinate and maintain training records for engineering staff.

• Provide general administrative support- filing compliance documents, arranging inductions, and supporting meetings.

About You

You’ll be a go-getter who can work independently and stay on top of multiple priorities. You’ll be comfortable talking with engineers and contractors, managing systems, and keeping the department organised.

Essential:

• Previous administrative experience

• Strong Microsoft Office skills (Excel, Word, Outlook)

• Excellent communication and interpersonal abilities

• High attention to detail and strong organisational skills

• Full, clean UK driving licence and access to own vehicle

Desirable:

• Experience using a CMMS or maintenance management system

• Knowledge of COSHH, RAMS, or engineering/facilities compliance

• Experience supporting a technical, facilities, or engineering team

If you’re someone who enjoys keeping things running smoothly, takes pride in accuracy, and likes being at the heart of a busy department, we’d love to hear from you.

Apply now to join a supportive, growing team where your initiative and organisational skills will make a real difference.