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My client is a well-established Maintenance company, with a strong presence across the South of England and the Midlands, with their head office based in Sevenoaks.
They are currently seeking a Billing Coordinator to join a supportive, close-knit team. This role involves managing a portion of the company’s invoicing process—from job completion through to payment. It offers a great opportunity to be part of a family-oriented environment where contributions are recognised and there is the option for AAT training.
Key Responsibilities
- Generate and issue daily invoices to clients
- Price completed jobs for approval by the Financial Supervisor, including applying markups to subcontractor invoices and calculating callout rates based on variables such as time, engineer type, etc.
- Prepare and send applications for payment
- Liaise with subcontractors to obtain necessary invoices and reports to ensure timely billing
- Request purchase orders from clients
- Communicate regularly with managers and clients to resolve billing-related queries
- Conduct Work in Progress (WIP) meetings with managers to review job statuses
- Run financial reports to support internal meetings
- Learn and use internal systems such as Elogbooks, Proactis, and Dwellant
- Ensure billing is completed within monthly deadlines
- Produce monthly statements
- Post daily cash transactions in Xero
- Handle credit control tasks
- Provide cover for billing and credit control duties as required
Skills and Attributes
- Strong administrative skills
- Confident telephone manner
- Excellent communication skills
- Previous billing experience preferred
- Proficient in Microsoft Office and general IT systems
This is a fantastic opportunity for someone who is eager to gain experience while working toward professional qualifications.
INDCOR
