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I am currently seeking an experienced Receptionist to join this professional services organisation based in central Sheffield. Working as part of the Business Support Team, you will provide front-of-house support, creating a welcoming and professional environment for clients, visitors, and colleagues. The successful applicant will be an experienced Receptionist, you will have excellent communication skills along with the ability to work independently and as part of a team.
Duties will include:
Coordinate catering and hospitality for all meetings and events within the office.
Meet and greet all visitors at reception in a pleasant and professional manner.
Prepare and present breakfasts and lunches for meetings and events, ensuring meeting rooms are restored to a neat and orderly condition.
Handle reception telephone calls, emails, and visitor requests efficiently and promptly.
Ensure meeting rooms and visitor areas are well-presented and appropriately stocked.
Maintain confidentiality and security of firm and client information.
Support other departments with meeting requirements.
Keep the reception area tidy and professional.
Manage meeting room diaries, ensuring availability and noting catering requirements.
Prepare and serve refreshments and manage the ordering and setup of in-house lunches.
Clean preparation areas, cutlery, crockery, and glassware.
Ensure invoices are processed with all relevant information.
Perform administrative duties such as photocopying, scanning, printing, and managing petty cash.
Source and manage suppliers, negotiating best value.
Assist with planning and running internal and external events, including:
Drinks evenings
Networking events
Team social, sporting, CSR, and fundraising events
Christmas and summer parties, and year-end events
On-the-day event support
Provide general administrative support to the Events Team, including managing the Christmas card mailing list and preparing delegate packs.
Essential experience
A minimum of 2 years’ experience working in a similar or professional environment, in a receptionist/front of house role.
Basic IT skills.
