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Key Responsibilities:
- Facilities Management: Overseeing the maintenance and safety of the office premises, including liaising with service providers and managing office supplies.
- Insurance Management: Ensuring all company insurances are up-to-date and compliant, including liaising with insurance providers.
- Car Park Management: Coordinating the allocation and maintenance of parking spaces, ensuring efficient use.
- Contract Negotiation: Managing and negotiating supplier contracts, including office supplies, cleaning services, utilities, and other third-party agreements.
- Diary Management: Organising and maintaining diaries for senior management, arranging appointments and scheduling meetings.
- Meeting Organisation: Coordinating and preparing for meetings, including arranging venues, equipment, and catering as needed.
- Administrative Support: Providing general administrative support to the team, including document management, data entry, and office communications.
- Proven experience as an Office Manager or in a similar role.
- Strong knowledge of facilities management, insurance administration, and contract negotiation.
- Exceptional organisational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency with MS Office (Word, Excel, Outlook) and other relevant software.
- Ability to work independently and as part of a team.
