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- Coordinate travel arrangements for staff, including flights, ferries, trains, hotels, and car hire bookings.
- Process weekly staff expenses into analysis spreadsheets and payroll records.
- Arrange catering for internal meetings, including ordering and setup of refreshments.
- Manage reception duties including answering calls, greeting visitors, and maintaining visitor logs and passes.
- Sort, date-stamp, and distribute incoming mail to relevant departments.
- Raise purchase orders from requisitions and communicate with suppliers.
- Enter purchase invoices into the accounting system and ensure proper matching with purchase orders and delivery notes.
- Maintain stationery supplies and manage reordering when necessary.
- Update and manage weekly staff whereabouts schedules and sign-in sheets.
- Provide general administrative support across departments as needed.
- Maintain data entry on invoice spreadsheets to support scheduled financial planning.
- Place operational orders through supplier portals and websites.
- Generate company sales invoices from internal requests to support timely revenue collection.
- Raise authorised credit notes and ensure accuracy of customer accounts.
- Post all invoices, credit notes, and payments to the sales ledger.
- Prepare and process monthly supplier payments and staff expense reimbursements.
- High level of accuracy and attention to detail.
- Strong typing and data entry skills.
- Excellent organisational and multitasking abilities.
- Intermediate Microsoft Excel proficiency.
- Strong communication and telephone skills.
- Ability to work well independently and within a team.
- Flexible and adaptable to change.
- Confident in using initiative and solving problems within scope of responsibilities.
- Experience with accounting systems, particularly Sage 1000, is desirable.
- Understanding of basic financial processes, including cash management and bank transactions.
