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- Providing high level administrative and all-round support to senior leaders.
- Providing transcription support and producing documents from dictated material.
- Handling a range of clerical tasks including managing emails, fielding calls and correspondence, maintaining accurate records, and organising both paper and electronic filing systems, including archiving and shredding.
- Proactively managing diaries, coordinating complex calendars, and scheduling internal and external meetings.
- Preparing accurate and professional correspondence, reports, and documents, including minute-taking.
- Organising national and occasional international travel arrangements, including transport, accommodation, and itineraries.
- Coordinating meetings, booking rooms, arranging hospitality, and preparing necessary materials.
- Supporting internal projects and company events, from initial planning through to successful delivery.
- Managing incoming calls, emails, and correspondence in a professional and discreet manner.
- Monitoring and replenishing office supplies to support day-to-day operational needs.
- Providing occasional reception cover and acting as the first point of contact when required.
- Stepping in to support wider team functions during periods of absence to ensure continuity.
- Proven background in administrative support, ideally within a PA, EA role.
- Comfortable working in a fast-paced, high-performing environment with shifting priorities.
- Strong organisational and multitasking skills, with the ability to manage multiple calendars and tasks efficiently.
- High level of accuracy and attention to detail across all written and administrative work.
- Excellent written and verbal communication skills, including strong spelling, grammar, and document formatting.
- Confident with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
- Experience in minute-taking, transcription and dictation is essential along with the ability to touch type.
- Able to handle sensitive information with discretion, professionalism, and confidentiality.
