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Role Overview: The Onboarding Administrator will support the safe and compliant mobilisation of a large workforce on a major, highly regulated infrastructure project. The role requires proven experience using the Workforce Information Management System (WIMS) to manage worker records, onboarding workflows, and compliance requirements.
Key Responsibilities
- Manage the end-to-end onboarding process for new starters
- Create, update and maintain accurate worker records within WIMS
- Verify and upload right-to-work documentation, qualifications, training and competency evidence
- Track and progress vetting, inductions, medicals, security clearance and mandatory training
- Liaise with recruitment teams, contractors, training providers and internal stakeholders
- Monitor onboarding status and proactively chase outstanding actions
- Ensure all workers meet safety, access and compliance requirements prior to mobilisation
- Produce onboarding, compliance and workforce reports as required
- Provide WIMS system support and guidance to users and stakeholders
- Maintain strict data accuracy, confidentiality and GDPR compliance
- Demonstrable experience using WIMS in a construction, infrastructure or regulated environment
- Strong administrative and coordination skills
- High attention to detail and data accuracy
- Confident using IT systems and databases (e.g. MS Office)
- Ability to manage high volumes of onboarding activity
- Excellent communication and stakeholder management skills
- Experience working on large, complex projects
- Understanding of site access, vetting and compliance processes
- Experience producing compliance or workforce reports
The NRL Group connect global companies with the right people to bring engineering projects to life. Supporting contracting companies with energy transition plans and working with our clients to create a cleaner, greener future.
We welcome applications from every walk of life and are committed to diversity within the industries we support, as a certified Inclusive Recruiter and Armed Forces friendly employer. You can ensure you stay safe when job searching online by visiting the JobsAware website.
