Facilities Coordinator

We are currently recruiting for a Facilities Coordinator to join our well established and successful client based in St Albans!

Our client are a modern and innovative legal firm and experts in their field. They believe firmly in developing their staff and recognising their achievements. You will be joining a warm, friendly and social team environment.

This role ensures that clients receive a warm welcome into a clean, well-maintained office and that team members have facilities required to deliver an excellent service.

You will be required to travel between their Herts based offices and so will need a driving licence and a car.

What’s in it for you?

·         Salary: Up to £28kdepending on experience

·         Hours: Mon-Fri, 8.30pm-4.30pm/9am-5pm – office based, no hybrid working

·         25 days holiday (plus 2 additional for Christmas period)

·         Generous pension scheme

·         Private Healthcare

·         Death in service   

·         Subsidised parking

Key Responsibilities:

Facilities 

·          regular stock takes of stationery, catering supplies, hygiene products and other consumables.

·          cleaning of coffee machines and overseeing engineer visits. 

·          maintaining of office printers. 

·          monitoring of the facilities inbox, ensuring emails are responded to and dealt with in an appropriate/timely manner. 

·          Co-ordination of office moves, and workstation set up.

·          Ensuring that the building is kept looking clean and tidy, including client and communal areas, around the front and rear doors, the kitchen and washroom. 

·          Working closely with the receptionists, ensure any refreshments for training sessions and meetings are ordered, set out and cleared away as required. 

·          Ensuring that client areas and meeting rooms are kept clean, properly provisioned and have the required refreshments and documentation for example Wi-Fi passwords in place. 

·          Transportation of items between offices and to other locations as necessary. 

·          Covering reception in the absence of the receptionists

 Property 

·           Ensuring maintenance of company property register and company asset log as movement occur. 

·           Co-ordinating maintenance projects as required, updating the site maintenance log as necessary. 

·           Undertaking building inspections in accordance with checklists, identify any concerns/issues in the building and raise to the relevant person. 

Administration           

·          Franking outgoing post and ensuring that the franking machine is maintained and loaded with sufficient funds. 

·          Logging all incoming cheques and delivering them to the bank with completed paying in book. 

·          Logging files for digital storage, arrange collections and destruction of hardcopy documents as required.

·          Checking invoices. 

What the client is looking for:

·         Good IT skills particular with MS Office.

·         Good written and verbal communication skills.

·         Excellent organisational and time management skills.

·         Attention to detail / accuracy.

·         Able to lift, move and carry sizeable objects (manual handling)

·         Able to pitch in and work as part of a wider team

·         Confidentiality and discretion

·         Driven to provide an excellent service.

·         Full, clean driving licence.

·         A commitment to continual learning and encouraging the same in others.

·         A supportive and collaborative approach

Red Door Recruitment is committed to encouraging equality, diversity, and inclusion among our workforce, and eliminating unlawful discrimination. Full details available on our website.

Please note due to the number of applications we often receive; only shortlisted applicants will be contacted.