Flight School Coordinator

Our client has a fantastic opportunity for a Flight School Coordinator to join them on a permanent basis. As a Flight School Coordinator, you'll be the hub that keeps training operations running smoothly, connecting students, instructors, aircraft, engineering, compliance, and the wider airfield team.

Position - Flight School Coordinator
Location - Staffordshire
Shift Pattern - 5 days onsite
Salary - Discussed upon application
Reports To - Head of Training

Key Responsibilities:
Scheduling & Coordination

• Own and manage the daily flying schedule for students, instructors, and aircraft.
• Coordinate closely with the engineering team to plan aircraft going into and coming out of maintenance, minimising downtime and disruption to training.
• Liaise across multiple departments - engineering, operations, compliance, and management - to keep schedules accurate and achievable.
• Keep operations running on time and adjust quickly when plans change due to weather, maintenance, or availability issues.

Student Experience

• Be the friendly, professional first point of contact for all students.
• Support students from first enquiry through to completion of training, ensuring they feel informed, supported, and valued.
• Communicate clearly and promptly on bookings, changes, and course requirements.

Operations, Reporting & Compliance

• Maintain accurate training and operational records to meet CAA requirements.
• Ensure all scheduling and booking data in systems is accurate and up to date.
• Prepare weekly summaries for the Head of Training on key metrics such as aircraft utilisation, lesson completion, and cancellations.
• Support compliance checks and prepare for internal and external audits.

Process & Growth

• Identify and implement ways to streamline scheduling, booking, and admin workflows.
• Look for opportunities to improve efficiency and enhance the student journey.
• Actively contribute ideas to help the flight school scale successfully.
• Take ownership of your area and grow with the role as the school expands.

What We're Looking For
Essential

• Experience in logistics, scheduling, or transport operations where coordination and resource planning are key.
• Strong organisational skills with the ability to juggle multiple priorities.
• Excellent customer service skills - professional, approachable, and solution-focused.
• Confident communicator who can build good relationships with students, instructors, and internal teams.
• Proven ability to problem-solve and adapt quickly under pressure.
• IT savvy, with experience using scheduling or operational systems.

Desirable

• Experience in aviation, education, or another regulated sector.

If you are interested in applying for this position and you meet the requirements, please send your updated CV to: Georgia Hannay at Line Up Aviation.
Line Up Aviation is a specialist aviation and aerospace recruitment company that has been operating all over the world for more than 30 years. We work with some of the industry's best-known companies and pride ourselves with working to the highest standard of service supported by an ingrained culture of honesty and integrity.
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