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About the client
A very well known client of ours who are a well established local business in Essex, are looking for an administrator to assist in their subcontractor team. This role is office based working 8.30am - 5.30pm.
About the Role:
We are seeking a proactive and highly organised Administrative Coordinator to join our team. This is a varied role, ideal for someone with excellent multitasking abilities and strong attention to detail.
Key Responsibilities:
Daily/Weekly Tasks:
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Processing new supplier and customer applications, including account set-up and credit checks
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Managing external contractors, including issuing contracts and handling queries
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Sending rate confirmations and updating job records
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Monitoring and responding to a shared inbox
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Ordering supplies and managing stock levels
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Issuing and administering fuel/payment cards and handling related queries
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Processing supplier and contractor invoices
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Preparing and uploading payment files for scheduled bank payments
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Recording direct debits and card transactions in accounting software
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Raising internal invoices for services and supplies
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Raising monthly rental invoices
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Carrying out credit control, including sending statements and chasing overdue payments
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Maintaining and updating recharge records for damages, repairs or other costs
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Issuing purchase order numbers and managing recurring orders
Ad Hoc Tasks:
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Organising events and booking travel (flights/hotels)
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Coordinating office maintenance and repairs
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Scanning and filing key operational documents
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Following up on outstanding queries
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Assisting with month-end processes, including preparing accruals and outstanding purchase order reports
What We’re Looking For:
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Strong administrative and organisational skills
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Confident using business software (e.g., Excel, accounting or ERP systems)
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Excellent attention to detail and time management
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Ability to prioritise tasks and work independently
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Comfortable communicating with both internal teams and external partners
