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Job Title: Project Coordinator
Location: Staplehurst, Kent
Salary: 35,000 to 40,000 per annum (dependent upon experience)
Job Type: Full time, Permanent
Working Hours: Monday to Friday, 40 hours per week, 8:30am to 5:00pm
About Us:
Burtons Medical Equipment Ltd is a trusted leader in veterinary and medical equipment, with our flagship brand, Burtons Veterinary Equipment, setting the standard in the animal health industry.
About the Role:
As a Project Coordinator within Burtons Medical Equipment Ltd, you will play a crucial role in the efficient management of projects related to medical piped gas systems, active gas scavenging, veterinary cages, walk-ins and other ad-hoc projects as requested by the Project Manager.
You will work closely with the Project Manager and various stakeholders to ensure the successful execution of projects and deliver superior customer service.
Responsibilities & Duties:
- Handle customer enquiries related to project and new builds, such as piped gas systems and cages
- Prepare quotes and estimates for customers, ensuring accuracy and professionalism
- Utilize in-house CAD software to create planned drawings for project proposals
- Collaborate with the Project Manager to refine project designs and ensure they meet customer requirements
- Liaise with Sales Territory Managers, Veterinary Equipment Consultants and Sales personnel to gather essential information for quotations
- Ensure professional quotations align with the company's standards and meet customer expectations
- Engage with customers, site agents and project managers at customer sites to coordinate installation time scales, ensuring expectations are understood
- Monitor and oversee various aspects of the installation process to ensure smooth execution, dealing with ad-hoc changes in a professional and speedy manner
- Maintain accurate and up-to-date records of project progress
- Plan and organise the Installation Calendar, ensuring all relevant parties have been notified in advance of planned jobs
- Maintain regular contact with end-user customers throughout the duration of the project
- Manage customer queries in a timely and effective manner to ensure customer satisfaction
- Contact sites prior to the attendance of Installation Teams to ensure site readiness and logistics of team attendance, such as parking permits
- Manage stock returns in accordance with company guidelines and procedures
- Collaborate with Stock Coordinator to ensure stock availability and equipment allocations for projects
- Liaise with Accounts Team, Sales Administrators, Territory Managers and Veterinary Equipment Consultants to ensure payments terms are set and adhered to
- Ensure delivery dates on orders are reflective of the Installation Calendar
- To assist with the oversight of the Installations Team in the absence of the Project Manager
- Observe and follow company Health & Safety rules and regulations
About you:
- Experience with project management or a related field (preferred)
- The ideal candidate will be enthusiastic, highly organised and a good team player who is able to work to strict deadlines with good attention to detail
- Self-motivated with the ability to solve problems
- Exceptional time management and verbal/written communication skills
- Technical skills; Microsoft Office 365 and adept in learning new skills
- Previous experience with Autodesk REVIT CAD or similar experience an advantage
- Project planning and coordination skills
- Excellent monitoring and reporting skills
Benefits:
- Competitive annual salary (experience dependant)
- Contributory Pension scheme
- Excellent opportunities to train and progress
- Fixed term contract, 40 hours per week, Monday to Friday
- Countryside-based head office
- On-site car parking
- 33 holiday days per year (inc. bank holidays)
Next Steps:
To apply for this vacancy, please click on Apply and upload a copy of your CV.
We look forward to hearing from you.
Please click on the APPLY button to send your CV and Cover Letter for this role.
Candidates with experience of: Project Management Coordinator, Project Manager, Project Workflow Coordinator, Project Lead, Project Operations Assistant, Project Coordination Administrator, Project Support Coordinator, Project Admin, Project Administrator may also be considered for this role.
