Temporary Executive PA (Part Time)

Hours Monday to Friday 9am to 1pm

Temporary Contract

My client is a successful manufacturing organisation based in the Stirling area, they have an immediate requirement for an experienced EA/PA to join them on a temporary basis to cover a period of sickness.

Responsibilities will include:

• Manage scheduling, travel, expenses and day to day needs.
• Help screen and prioritise inbound emails, phone calls, correspondence; initiating responses where appropriate and demonstrating a high level of discretion and confidentiality while ensuring responses to deadline are met.
• Preparation of reports, documents, Power Point presentations etc.
• Track actions from meetings, follow up and drive to completion.
• Co-ordination, collation and circulation of weekly, monthly, quarterly reports and board reports.
• Help solve and manage issues that come up.
• Follow up with various team members and/or other departments on projects.
• Collate and analyse information, ensuring that such information is relevant, accurate and provided to set deadlines, liaising with others as appropriate.
• Prepare summary sheets for executive review as and when required.
• Ad-hoc personal support to Managing Director.

To be considered for this position, candidates must have the following background and skills:

• Previous experience of working as a EA/PA, supporting Senior Stakeholders.
• Strong IT skills including MS Outlook, Word, PowerPoint and Excel.
• Excellent communication skills.
• Comfortable working in a fast paced environment.
• Excellent planning and prioritising skills, able to multi-task.