Administrator

Temporary to Permanent

Stockton on Tees

3 days per week (Weds, Thurs, Fri). 9a.m.-5.00p.m. Half Hour lunch break.

14-15 per hour depending on experience.

ROLE OF BUSINESS ADMINISTRATOR / RECEPTIONIST / SECRETARY

RECEPTION DUTIES

First point of contact for answering door/intercom to receive visitors (clients, customers, mail & deliveries).

Dealing with visitor enquiries or referring to appropriate person/department.

First point of contact for answering incoming telephone calls.

Dealing with telephone enquiries or transfer call to appropriate person/department. If unavailable taking any message and issuing message by email to appropriate person/department.

ADMIN DUTIES

Check incoming emails regularly in Outlook 365, send out any property particulars for enquiries, deal with any queries arising from emails. Forward other emails to appropriate person/department.

Issuing info/particulars by email in Outlook 365, booking appointments.

Data Entry.

Keeping records.

Maintaining appointment diaries in Outlook 365.

Receiving and distributing incoming mail and franking and distributing outgoing mail via post box or taking any special delivery or tracked items to post office.

Scanning of documents & photocopying.

Creating hard copy files and digital folders. Filing of digital and hard copy documents and files keeping main filing room tidied and maintaining filing cabinets.

Researching and obtaining online information.

Use of Microsoft Word, Excel and other Microsoft 365 Applications

Use of Adobe online & other pdf generation and editing tools.

Typing of letters, Memos. Invoices and other MS Word documents. Creation of hard copy and digital reports and presentations.

Maintaining various MS Office databases/excel sheets.

Recording and maintaining an accurate key register and physical key storage cabinet.

Recording and maintaining holiday / sickness records.

Monitoring of all stationery supplies, researching prices and ordering from suppliers.