Bid Manager / Bid Writer

Role: Bid Manager / Bid Writer

Location: Stoke-on-Trent

Duration: Permanent

Salary: 45,000 - 60,000 (Depending on experience)

Industry sector: Building Services

As my client continues to expand their portfolio, we are seeking a motivated and detail-driven Bid Manager/Writer to lead the creation of winning tender submissions and support our strategic growth.

Bid Manager Role Purpose

The Bid Manager/Writer will be responsible for managing the full bid lifecycle from opportunity identification to submission. This role combines strong project management skills with excellent written communication to produce compelling, accurate, and compliant bid submissions for public sector and private sector contracts.

Key Responsibilities:

Bid Management:

Lead the end-to-end bid process, ensuring tenders are completed on time and to a high standard.

Analyse tender specifications, requirements, and scoring criteria to shape win themes.

Develop bid plans, timelines, and responsibilities for internal stakeholders.

Coordinate inputs from technical, operational, finance, and compliance teams.

Manage clarifications, updates, and final submission logistics.

Bid Writing

Write, edit, and format high-quality responses tailored to individual tender requirements.

Create compelling narratives that highlight the company's strengths, experience, and value proposition.

Ensure responses are compliant, concise, and aligned with evaluation criteria.

Maintain consistency of tone, detail, and branding across all submissions.

Content & Document Management

Develop and maintain a library of standard responses, case studies, CVs, policies, and supporting documents.

Ensure all content remains up-to-date with the latest accreditations, service offerings, and evidence.

Work with marketing and operational teams to gather relevant data, evidence of performance, and customer testimonials

Research & Strategy

Conduct sector and client research to strengthen the competitiveness of bids.

Identify new opportunities through portals, frameworks, and strategic partnerships.

Provide post-submission feedback and lessons-learned reviews to improve future bids.

Compliance & Quality Assurance

Ensure all submissions comply with legislative and industry requirements relating to gas safety, health & safety, and quality management.

Quality-check all content to ensure accuracy, clarity, and professionalism.

Skills & Experience Required:

Essential

Minimum 2 years experience in bid writing

Proven experience in bid writing or bid management, ideally within gas services, FM, construction, or engineering sectors.

Excellent written skills with the ability to translate technical information into persuasive content.

Strong project management and organisational skills.

Ability to work under pressure and meet strict deadlines.

High attention to detail and strong analytical abilities.

Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Desirable

Experience with public sector tender portals (e.g., Proactis, In-tend, Delta, Contracts Finder).

Knowledge of domestic and commercial gas services, heating installations, repairs, and compliance.

APMP or similar bid management qualifications.

Understanding of ISO standards, H&S, and industry accreditations.

Personal Attributes:

Self-motivated and proactive.

Confident communicator with excellent stakeholder-engagement skills.

Creative thinker with a solution-focused approach.

Commitment to continuous improvement and maintaining high standards.

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