Back to search
?? CONTRACTS COORDINATOR - PART TIME, 12 month maternity contract with possible extension
?? LOCATION: Sunbury Area | Office-based
?? SALARY: £18,000 + £1,500 annual bonus?? HOURS: 20 hours/week | 10am-3pm, Monday-Thursday
Our client is looking for a proactive and detail-driven Contracts Coordinator to take ownership of the contract lifecycle within a fast-paced, friendly company.
?? Your Responsibilities:
?? Contracts Management
- Draft and distribute new and renewal contracts for gym, pool, and spa maintenance and inductions
- Ensure contracts are sent and signed on time and before expiry
- Confirm receipt of purchase orders or signed contracts to trigger invoicing
- Invoice all contracts and track documentation to completion
- Maintain accurate contact records to ensure contracts are received by the right person
- Notify internal teams once contracts are signed so they can schedule services accordingly
- Collaborate with managers on new installs to determine if/when a contract is required
- Suggest and implement efficiency improvements to streamline contract processes
- Keep all documents properly filed and updated
?? Reporting
- Report monthly contract invoice figures vs targets
- Break down data by new contracts, renewals, and design projects
- Flag unrenewed contracts to management and assist with customer feedback
- Support financial forecasting with accurate contract data
?? Scheduling
- Coordinate with the Maintenance Coordinator Manager for scheduling
- Book maintenance visits directly with client sites when required
?? General Support
- Answer calls and direct inquiries as needed
- Respond to management’s ad-hoc tasks and requests across departments
- Order trainers for engineers via the ASICS B2B portal
- Take responsibility for your own development and training
?? What You’ll Need:
- Strong attention to detail and organisational skills
- Confident communicator, both written and verbal
- Ability to work independently and manage your own workload
- Comfortable using standard office software (Word, Excel, etc.)
- Proactive, positive attitude with a solution-focused mindset
This is a brilliant opportunity for someone who thrives on structure, loves improving processes, and enjoys being a vital part of a collaborative team??�?
