Facilities Co-ordinator

Facilities Co-ordinator

RBU Sales UK Ltd t/a iRecruit UK

Posted 8 days ago, valid for 14 days

Taunton, Somerset TA3 7, England

£16.8 per hour

Part Time

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Sonic Summary

The Facilities Co-ordinator position is located at Parkfield Dr, Taunton, TA1 5DA, offering a pay rate of £16.80 per hour for a 40-hour work week, Monday to Friday starting at 8 am.
The role involves managing the CAFM system (Maximo), coordinating subcontractor activities, and ensuring compliance with contractual requirements and service level agreements (SLAs).
Candidates should possess a strong understanding of facilities management, experience managing subcontractors, and excellent communication skills, with familiarity in CAFM systems being preferred.
The position requires a minimum of 2 years of relevant experience in facilities management or a similar role.
Additional qualifications such as SSSTS/SMSTS training and IOSH certification are desired but not essential.

Facilities Co-ordinator

Location: Parkfield Dr, Taunton, TA1 5DA

Working Hours: 40 per week (Start Time 8am) Mon - Fri

Pay Rate: £16.80 per hour

Responsibilities

Manage the CAFM system (Maximo), ensuring all planned and reactive works align with contractual requirements, following up remedial works to completion ensuring SLA completion deadlines are met.

Oversee and Co – ordinate subcontractor activities, including scheduling, induction and monitoring of works.

Advising on remedial works that maybe required obtaining quotes for client approval.

Assist with monthly client performance reporting, running CAFM helpdesk reports, and compliance documentation.

Upload and manage compliance documents for reactive and PPM tasks on Maximo and SharePoint and ensure compliance as per Vinci Facilities procedures.

Works with the Facilities Managers to develop management resource plans to meet operational needs and effects change where required.

Actively manage the Suppliers to deliver best value into the Account.

Support the Account Manager and Commercial teams in managing the finances of the Account.

Ensure correct commercial procedures are followed to ensure the Clients budgets requirements are adhered to and the Account is not exposed to financial risk.

Early identification of business risks in projects and ensuring that risk management, risk registers and contingency are in place to manage and minimise risk.

Support internal and external audits in collaboration with the Project Manager.

Support with Appointed Person duties.

Essential Qualifications/Skills

Understanding of facilities management and service delivery
Experience managing subcontractors
Excellent communication and client-partnering skills
Familiarity with CAFM systems (Maximo preferred)
Proven IT proficiency (Outlook, Microsoft Office and data management)

Desired but not essential

SSSTS/SMSTS Training
IOSH
Technical understanding of Water/Mechanical/Ventilation systems to in order to fulfil Appointed person role.

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