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Exciting Opportunity for an Experienced Private Client Secretary
Location: Tunbridge Wells, Kent (Hybrid Working Available)Salary: Competitive Salary & Benefits Package
A modern and forward-thinking firm in Tunbridge Wells is looking for a dedicated and experienced Private Client Secretary to join their team. Hybrid working options are available, offering flexibility alongside a competitive salary and benefits package.
Main Duties:
- Ensure the smooth flow of documents and correspondence in and out of the department.
- Type legal documents from handwritten notes or by transcribing digital dictation.
- Scan, email, and fax correspondence and documents as required.
- Manage file operations including opening, closing, and filing documents.
- Prepare photocopies, including trial bundles.
- Answer telephone calls, handle routine inquiries, and take messages.
- Manage fee earners' diaries, organizing both internal and external meetings.
- Provide support to other secretaries across the firm when needed, particularly during busy periods or in the absence of a fee earner.
- Undertake any other reasonable duties as assigned.
Specialist Skills Required:
- Excellent IT skills, particularly in Word; basic knowledge of PowerPoint and Excel is a plus.
- Experience with Practice Management Systems is desirable.
- Strong telephone skills.
Personal Skills Required:
- Strong interest in legal matters and an understanding of confidentiality requirements.
- Well-organised, conscientious, and detail-oriented.
- Ability to work independently and as part of a team.
- Ability to work under pressure and meet deadlines, with excellent time management skills.
- Clear and effective communication skills, both written and verbal, with a good grasp of grammar, spelling, punctuation, and sentence construction.
- Strong interpersonal skills, including tact, patience, understanding, and persuasiveness.
- Smart appearance and professional demeanor.
Qualifications/Experience:
- Good standard of general education, particularly in English.
- Numerate and literate.
- Proficiency in word processing, with qualifications preferred.
- Training as a legal secretary or a relevant qualification.
For immediate consideration, please apply now!
