Purchase Ledger Clerk

Job Purpose:

The Purchase Ledger Clerk will report into the Purchase ledger Supervisor.

Supplier invoices to be processed in a timely manner within payment terms, to build relationships with their suppliers and stakeholders, reconciling supplier accounts, managing supplier queries and keeping stakeholders updated with ongoing queries and other adhoc duties in order to ensure effective, efficient and accurate financial operations; whilst complying with company policies and procedures, ensuring high level of stakeholder service is upheld at all times.

Accountabilities:

· Process supplier invoices, ensure accurate coding, authorisation within deadline

· Following up on invoice queries ensuring suppliers and stakeholders are updated

· Escalating any concerns to Senior Purchase Ledger Clerk

· Setting up new supplier accounts and maintaining existing ones

· Liaising and maintaining a good relationship with suppliers

Reconciling statement and requesting invoices from suppliers to maintain accounts on a monthly basis

· Maintain direct debit supplier accounts

· Work within multiple shared mailboxes ensuring all emails are dealt with and responded to within a reasonable time.

· Providing timely information to other members of the Accounts team and the wider firm.

· Assisting yearly audit (providing samples)

· Work to agreed KPI's

Personal Characteristics

· Personally, aligned with our core values and beliefs; care, honesty, open, driven and committed.

· The ability to work under pressure and prioritise work demands

· Adaptable and strong organisational skills with ability to meet strict deadlines

· Ability to identify issues and use initiative to solve problems

· A good communicator.

· Resilient - relishes a challenge, is not afraid of hard work.

· A team player with willingness to help others and go above and beyond their formal role.

Experience and Skills Required

Essential

• Numerate
• Minimum three years purchase ledger experience
• Large multi-site and cost centre experience.
• Ability to work effectively within a team.
• Prioritisation and organisational skills and able to work to deadlines
• Self-motivated
• Competent IT skills, including but not limited to Microsoft Word, Excel (vlookups) and PowerPoint.
• Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders

Desirable

· PLC experience.

· Coldharbour experience.

· Sap concur experience