Plant Administrator

Job Description

To ensure that the database systems are kept up to date in a consistent and accurate manner and provide administrative support to the wider team while ensuring that facilities and office consumables are well maintained.

Duties & Responsibilities

• Prepare off-hire documentation for external and internal returns with the assistance of the Stock Supervisor.
• Manage and update stock control spreadsheets daily, to capture in going and out-going stock ensuring real-time accuracy of inventory records.
• Support with the management of the department transport schedule, by accurately coordinating and recording material deliveries and collections.
• Manage and maintain filing systems - a structured electronic filing system for all yard photographic documentations, and hard copies of all yard paperwork.
• Liaising with hire desk to communicate stock deficiencies which need to be ordered through external suppliers to supply order requests.
• Assisting the hire-desk in raising hire/purchase orders for external suppliers.
• Supporting the team with any ad hoc duties, day to day issues, needs and queries.

Requirements

• Strong organisation skills necessary to be able to manage competing time-sensitive priorities and tasks.
• Demonstrates dependability and exceptional attention to detail with a commitment to maintaining accurate records and documentation.
• Must be a team player that works well under pressure within a faced-paced, dynamic environment, with the ability to multi-task.
• Strong computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Flexible and adaptable to work and support across multiple teams.
• Resourceful and pro-active, with the ability to use initiative to resolve problems.
• Friendly, polite and approachable with a "can do" attitude.
• Construction background preferred.
• Strong data entry skills.
• Knowledge of Coins CRM system advantageous.

Diversity & Inclusion

We advocate for difference and champion diversity to foster an inclusive environment that allows our people to bring their true selves to their work every day and enable our people to thrive by promoting health and preventing harm. Keltbray welcomes everyone who shares our values, regardless of their age, belief, disability, ethnicity, gender identity, maternity status, marital status, pregnancy, religion, sex or sexual orientation.