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Location: Ealing
Rate: 16.88 per hour (LTD)
Hours: 35 hours per week
We are currently seeking a proactive and organised Facilities Assistant to support our Facilities Management team in Ealing. This is an excellent opportunity for someone with strong administrative and coordination skills who is confident managing day-to-day facilities tasks and acting as a key point of contact for staff and contractors.
Key Responsibilities:
- Act as the first point of contact for the Facilities Management team, handling telephone, email, and in-person enquiries.
- Manage incoming and outgoing post efficiently, ensuring equipment is operational and processes are cost-effective.
- Conduct regular building inspections, identify maintenance and health & safety issues, and ensure timely resolution or escalation.
- Organise and manage office space bookings, ensuring areas are appropriately furnished and fit for purpose.
- Maintain inventory of supplies and equipment, ensuring stock levels are adequate and replenishments are ordered on time.
- Assist with facility-related projects, including refurbishments, relocations, and installations.
- Liaise with external contractors for services such as cleaning and maintenance, escalating any issues to management and conducting site inductions where necessary.
- Support the team with general administrative duties including maintaining records, responding to queries, and data management.
- Previous experience in a facilities or administrative role.
- Strong communication and customer service skills.
- Good organisational skills and attention to detail.
- Ability to work independently and handle multiple tasks.
- Proficient in Microsoft Office and general IT systems.
