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Job Title: Compliance CoordinatorLocation: West Malling, KentWorking Hours: Full-time, 40 hours per weekSalary: Up to £32,000 per annum (depending on experience)Contract Type: Permanent
About the RoleWe are seeking a proactive and detail-oriented Compliance Coordinator to join our facilities Management team on a key public sector contract based in West Malling, Kent. This role is essential in ensuring that all Planned Preventative Maintenance (PPM) tasks are delivered efficiently, cost-effectively, and in full compliance with legal and contractual obligations.
You’ll play a pivotal role in improving operational systems and processes, managing compliance documentation, and supporting both internal teams and supply chain partners.
Key Responsibilities- Schedule and coordinate meetings, task forces, and compliance-related communications
- Maintain a robust and efficient document management and filing system
- Monitor and manage PPM tasks to ensure compliance with contract KPIs
- Prepare monthly reports and manage KPI failure processes where applicable
- Identify and assess regulatory risks, supporting policy and process updates
- Liaise with supply chain partners to ensure timely completion of planned maintenance
- Conduct audits and ensure documentation is ready for review
- Manage fleet key security and documentation
- Proven experience in a supervisory or compliance-related role
- Strong understanding of compliance processes and data analysis
- Proficiency in Microsoft Office 365 and BIM systems
- Excellent communication, leadership, and organisational skills
- Facilities Management qualifications (desirable)
- IOSH 3-day or NEBOSH certification
- Experience with Concept CAFM and superuser-level responsibilities
- A confident, reliable, and professional individual with a strong work ethic
- A collaborative and inclusive working environment
- Opportunities for professional development and career progression
- Flexible working arrangements considered
- Commitment to diversity, equity, and inclusion
- Supportive adjustments throughout the recruitment process if required
