Temporary School Office manager

Looking for a long term temporary school office manager to join as cover from someone off sick.

Senior admin experience needed within a school.

Client Details

A SEN school based in West Drayton.

Description

• Administration & Organisation

  • Oversee daily running of the school office and ensure smooth operations.

  • Manage and maintain accurate school records, databases, and pupil files (including safeguarding-sensitive information).

  • Prepare reports, correspondence, and documentation for staff, governors, and external agencies.

  • Handle incoming calls, emails, and enquiries from parents, carers, and outside organisations.

• Finance & Resources

  • Assist with school budgets, procurement, and financial record-keeping.

  • Manage petty cash, invoices, and ordering of supplies/resources.

  • Ensure value for money when purchasing and liaise with suppliers/contractors.

• HR & Staff Support

  • Maintain staff records, including DBS checks, absences, and training logs.

  • Coordinate staff recruitment administration and induction.

  • Support senior leaders with staff timetables, cover arrangements, and compliance paperwork.

• SEN-Specific Support

  • Ensure all documentation relating to EHCPs (Education, Health, and Care Plans) and SEN reviews are properly filed and accessible.

  • Support communication between SENCO, parents, and external professionals.

  • Handle confidential and sensitive information with discretion.

• Compliance & Safeguarding

  • Maintain safeguarding records in line with statutory requirements.

  • Ensure compliance with GDPR and data protection policies.

  • Support the Headteacher and DSL (Designated Safeguarding Lead) with safeguarding admin.

• School Community & Communication

  • Act as a first point of contact for parents and visitors, ensuring a welcoming environment.

  • Coordinate school communications (letters, newsletters, website updates).

  • Support organisation of meetings, events, and parent consultations.

Profile

• Enhanced child and adult DBS

• Excellent written and spoken English

• School office experience

• Arbor MIS experience

• Proficient in Microsoft Office

• Data and excel experience

• HR knowledge

• Finance - Sage knowledge

• Reliable

• Flexible

• Can do attitude and goes above and beyond to get the job done

• Team player

• Customer service

• Confident in liaising with parents and external providers

• Resilient

• Empathic and emotionally intelligent

• Confident to work in a SEN school with students with challenging behaviour

Job Offer

• Immediate start
• Long term temp role