Accounts Payable Analyst

Job title: Accounts Payable Analyst

Department: Finance

Reports to: Head of Financial Control & Governance

This client operates globally as part of dnata, one of the world's largest

combined air services providers. With offices in the UK, Australia, USA and UAE, they supply premium baked goods, meals and snacks to the travel industry. We focus on partnering with world-class manufacturers customising products and packaging to suit individual customer needs while managing a complex supply chain with the highest levels of precision.

Job Purpose

The Accounts Payable Analyst will drive and deliver efficient accounts payable

processing via the management of our purchase to payment cycle and supplier

relationships. The Accounts Payable Analyst will report into the Head of Financial

Governance & Control and will also work directly on the P2P Improvement Programme.

Key objectives

* Ensuring all invoices and credit notes received on a daily basis are processed

accurately to the next stage, either within the ERP or onto an Excel tracker

(interim process until Feb 2024) on the same working day as they are received

(currently 30 invoices per day).

* To keep the Head of Financial Control and Governance updated on key supplier

issues.

* Key member of the P2P Improvement Programme, responsible for delivering

the changes required for the implementation of document scanning.

* Completing weekly and monthly supplier statement reconciliations for key

suppliers.

* Producing a weekly aged creditors report with supporting commentary for all

entries aged over 30 days- the target is to have no open entries in Trade

Creditors aged over 30 days.

* Promptly manage internal and external AP queries professionally both in writing

and in person, ensuring where possible, queries are not escalated.

* Prepare weekly payment runs and allocate the payment journals once posted

to the bank (interim process until Dec 2024).

* Allocate AP related unreconciled bank entries and ensure they are matched off

to an appropriate tax compliant accounting document in the AP ledger.

* Reviewing staff expense claims against the company expenses policy,

escalating issues as appropriate to the Head of Financial Governance & Control

* Supporting the Head of Financial Control and Governance during the year end

audit and internal audit process.

Main Contacts for this Job

* Head of Financial Control and Governance

* Finance Assistant

Knowledge base

* At least 2 years Accounts Payable experience either in a shared services

environment or in a large established organisation, working within an ERP

environment.

* At least 2 year's experience of supplier and bank reconciliations.

* Experience of working with a large volume of invoices and queries on a daily

basis.

* Intermediate Microsoft Excel skills.

* Experience with Business Central beneficial but not essential.

* Experience of working in a fast-paced, pressurised environment.

Key skills

* Proven experience of effectively processing at least 1,000 accounting docs per

month including queries and payments in an environment that does not have

Doc Scanning.

* Demonstrable application of critical thinking skills.

* Ability to clearly articulate a P2P related problem and propose potential

solutions.

* A continuous improvement mind-set, ability to challenge whenever necessary

and make recommendations for change.

* High level of attention to detail.

* Highly organised with an ability to prioritise multiple tasks and work to strict

deadlines.

* Strong interpersonal skills and the ability to communicate effectively to and

build rapport with internal stakeholders and external suppliers with excellent

written and oral skills.

* A team player with the ability to work under own initiative.

* Computer literacy skills e.g. working knowledge of accounting packages and

sound Microsoft office skills.

* Excellent written and oral English skills.