Office Administrator

We are seeking an organised and proactive Office Administrator to join a successful and friendly team in Woking. This role is ideal for someone who enjoys a varied workload, thrives in a busy environment, and takes pride in keeping things running smoothly behind the scenes. You'll provide reliable administrative and office support to senior executives and wider departments, ensuring excellent service is delivered to both internal and external stakeholders.

Key Responsibilities:

• Provide dedicated administrative support to senior executives, managing and prioritising tasks effectively.
• Complete a range of general administration duties including document preparation, data entry, filing, photocopying, report collation, minute taking, and diary management.
• Manage and respond to emails efficiently, maintaining accurate electronic filing systems.
• Provide holiday cover for Executive Assistants when required.
• Coordinate and organise meeting rooms, ensuring refreshments, lunches, and IT setups are prepared as needed.
• Greet and assist visitors in a professional and welcoming manner.
• Provide reception cover when necessary, managing incoming visitors and queries.
• Manage office supplies, including stationery, refreshments, and essential consumables, ensuring adequate stock levels.
• Liaise with suppliers and service providers for office maintenance, including printers, coffee machines, water coolers, and cleaning services.
• Oversee the daily post process, ensuring timely handling of incoming and outgoing mail.
• Maintain the presentation and cleanliness of reception, meeting, and communal areas.
• Liaise with building management regarding facilities issues.
• Support the Senior Executive Assistant with general administrative tasks and ad hoc projects as required.

Skills and Experience:

• Strong written and verbal communication skills.
• Excellent planning, organisational, and time management abilities with great attention to detail.
• A confident, professional, and customer-focused approach.
• Proficient in Microsoft Word, Excel, Outlook, and Google Workspace.
• Able to work independently and collaboratively within a team.
• Reliable, efficient, and able to handle multiple priorities with a practical, solutions-focused attitude.
• Previous experience in an administrative or office support role with transferable skills.

This is a fantastic opportunity to become a valued member of a supportive and professional team. You'll play a key role in keeping operations smooth, organised, and efficient, with the chance to contribute to a positive and collaborative office environment.