Administrator

Main Function

To provide administrative support to the Personal Assistant to the Managing Director

Key Functional Areas

• Meeting and greeting all visitors, notifying the host of their arrival and arranging refreshments as appropriate
• Answering all incoming calls, directing them to the appropriate person / function
• Signing for deliveries, storing/passing it on to the correct person
• Opening the post and distribute accordingly to the correct department.
• Franking the post, arranging special deliveries & couriers when required

• Arranging meeting and meeting rooms for both internal and external visitors, welcoming visitors and arranging tea/coffee/lunches
• Ordering buffets for meetings when required
• Providing refreshments and general admin support for meetings
• Ensuring meeting rooms are tidied following any meetings that have taken place

• Maintaining visitor and fire safety registers and the car registration log
• Looking at stationery stock levels and send order requirements for approval
• Distributing stationery orders once received
• Maintaining office commodities
• Organising and programming fobs for new starters
• Organising the delivery of fruit and milk for the office
• Ordering uniform/PPE for Site and Sales when required
• Book Shred It as required

Key Capabilities Required

(1) Skills, Capabilities and attributes

• Able to communicate written and verbally with people at all levels
• Good attention to detail
• Excellent organisational skills
• Ability to deal with a number of tasks at the same time
• Able to work to deadlines

(2) Behavioural Attributes

• Must be approachable and have a can do attitude

(3) Knowledge, Experience and Qualification

• A strong knowledge of Microsoft (2010), Word, Excel and Powerpoint.
• Experience of working in a varied role and working for multiple people