Head of Finance

Job title: Head of Finance

Main purpose of job: To ensure the successful management of Make It York's (MIY) finance function. To oversee the Data Analysis and Visit York Pass functions.

Department: Finance

Location: Hybrid working but primarily based at Parliament Street Office

Position reports to: Managing Director

Position is responsible for:

Senior Finance Co-ordinator, Finance Co-ordinator, Data Analyst (Performance & Insight), Visit York Pass Manager.

Financial Management

• Lead the finance function ensuring it is responsive to the needs of the organisation, its shareholder and its external partners.
• Build and lead a high performing Finance team utilising the relevant people policies contained within the staff handbook.
• Prepare accurate, timely management accounts for the Board and Executive team including variance analysis.
• Lead the audit process ensuring the preparation of the annual accounts are completed in a timely basis.
• Lead and prepare the annual budget and 2-year forecast ensuring collaboration with the executive team.
• Manage the company cashflow ensuring the MD is apprised of cash flow requirements.
• Manage the company payroll ensuring all processes are completed including all statutory reporting.
• Manage the company pension ensuring enrolment and submissions are completed in a timely manner.
• Prepare and submit the quarterly VAT returns to HMRC in the agreed timeframes.
• Ensure all statutory reporting is processed to the agreed timeframes.
• Continually identify and implement process improvements, controls and procedures, to create efficiencies and reduce costs.

Financial Governance

• Serve as Company Secretary supporting the company in best governance practices.
• Responsible for the financial risk register, identifying and managing all financial risks.
• Be the lead contact for HMRC, Companies House and the auditors assuming responsibility for financial compliance.
• Assist the company in contract management ensuring financial and legal compliance.
• Ensure all financial policies and procedures are up to date and ensure MIY is complying with them.

Systems

• Ensure the finance system (Sage) is up to date, accurate and used in an efficient way.
• Look for ways to improve processing on the finance system.
• Manage all finance systems (PO system, DD software, Payroll software) ensuring they are being used in an efficient way.
• Identify new systems that can improve financial processes.
• Oversee the Visit York Pass system from a finance perspective and liaise with the providers.
• Oversee the Shambles Market software from a finance perspective and liaise with the providers.

Data Analysis

• Lead and manage the Data Analysis function ensuring all reporting is completed to the agreed timeframes.
• Work closely with key stakeholders (North Yorkshire Council, York BID) to produce data sets for York and the LVEP region.
• Oversee the key surveys and reporting ensuring accuracy and timeliness of completion.
• Oversee the development of the reporting and analysis.

Visit York Pass

• Lead and manage the Visit York Pass function.
• Oversee the recruitment and retention of attractions ensuring all contracts are up to date.
• Oversee the contract with the software supplier ensuring a good working relationship between both parties.
• Oversee the development of the Visit York Pass.

Other duties

• Member of the Executive Team for MIY attending fortnightly meetings.
• Collate financial data to support funding bids as required.
• Work in an entrepreneurial, collaborative, respectful and ambitious way and personally demonstrate MIY's values and behaviours.
• Ensure that all Health and Safety regulations and relevant risk assessments are followed.
• Provide support to other MIY team members, where necessary.

Relevant qualifications, skills and experience

• Professional accountancy qualification.
• Expert knowledge of financial processes.
• Recent and relevant operational and strategic management experience at a senior level to include finance.
• Good understanding of financial processes including budget management, forecasting, day-to-day income and expenditure processes, monthly reporting and year end processes.
• Experience of reviewing and changing financial procedures.
• Knowledge and experience of leading the audit process.
• Relevant experience of managing and leading a finance department function.
• Relevant experience in preparing and submitting statutory returns (VAT, P60's etc…)
• Strong IT skills including Microsoft Office - Excel, Word, PowerPoint.

Good working knowledge of accounting packages.

Personal qualities

• Collaborative working style and experience of leading a successful team.
• Excellent organisation skills and attention to detail.
• An ability to work independently, use initiative and prioritise tasks to meet deadlines.
• Strong communicator and team player with a positive 'can do' attitude.
• Demonstrable experience of working with a variety of stakeholders.

Excellent networking and influencing skills at all levels.