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Are you an experienced administrator looking for your next job in the Malton area? Would you like to work in a small team where you can really make a difference to the day-to-day operations of the business? Would you like the opportunity to join a well-established business where you can feel valued for the job that you do?
Do you have a strong attention to detail with the communication skills to match? Are you able to pick up new systems and processes with ease and are able to manage your own workload?
We are looking for a highly organised administrator who works well as part of a team and always makes sure that they do the right thing for their colleagues and also the business, looking to work either full time or part time over 5 days.
What the Administrator job involves
- Creating quotes on Xero and sending to potential clients
- Tracking the progress of quotes and jobs using Excel daily, updating with project details.
- Chasing potential customer quotes to book in the new projects
- Chasing outstanding invoice payments that are due
- Coordinating training sessions for delegates, from taking the enquiry to completing a booking form, and organising for the director to attend
- Compiling training packs for all delegates
- Managing all office supplies and facilities of the building
- Reviewing contractor timesheets on projects for any discrepancies
- Completing PQQs for any larger contract tenders
Skills required
- Fully computer literate with MS Office inc PowerPoint, Excel, Outlook and SharePoint.
- Experience of using Xero / QuickBooks or Sage would be beneficial, however, not essential. If you have used other CRM's or other online software packages that would be helpful.
- Able to learn and pick up new software and processes quickly
- A strong attention to detail and able to work on your own initiative
- Able to support a team with any requirements to make sure they can do their job to the best of their ability
- Good organisational skills with the ability to prioritise a busy workload.
- Experience of working with construction / manufacturing / engineering or similar industry or a small business
Other information
- This could be worked either full time (37.5 hours per week) or part time over 5 shorter days.
- 20 days holiday plus bank holidays
- Beautiful rural location
- Car parking onsite.
- Must be able to drive due to the office location
- Small and friendly team where you will feel valued.
This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency.
Due to the volume of applications we receive, if you have not heard from us within 2 weeks, please assume you have not been shortlisted for this particular role.
KD Recruitment Limited is committed to a policy of equal opportunities in relation to job applications and we are also committed to protecting your personal data. If you would like to read our privacy policy, please go to our website www.kdrecruitment.co.uk where you will find all the information you need to know about how we will use and process your personal data.
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