Administrative Specialist

Administrative Specialist

Tallgrass Title

Abilene, KS 67410

Located in Abilene, Kansas, Tallgrass Title is a full-service title insurance and escrow company proudly serving Kansas and Missouri. We specialize in providing reliable, secure, and efficient title solutions for homebuyers, sellers, and real estate professionals. With years of industry expertise, our team is committed to making every real estate transaction seamless and stress-free.

We offer competitive pay, benefits, retirement savings, and paid time off to support our dedicated team. At Tallgrass Title, we pride ourselves on delivering exceptional service with a personal touch.

Tallgrass Title is seeking a detail-oriented and driven Administrative Specialist to join our growing team! In this role, you'll be responsible for managing phone calls, greeting clients, and maintaining a clean, organized office environment, including stocking supplies and handling basic administrative tasks. Additional duties include processing electronic documents, assisting with account reconciliation, and preparing mortgage figures as needed.

If you thrive in a fast-paced environment, enjoy working with financial and legal documents, and take pride in delivering a polished, professional experience, we'd love to hear from you!

Responsibilities

• Answer phones promptly and professionally, directing calls to the appropriate department or individual and taking accurate messages when necessary.
• Run errands as needed, such as picking up office supplies, delivering documents, or performing other tasks to support the smooth operation of the office.
• Maintain a clean and organized office environment, ensuring the reception area, common spaces, and other areas are tidy and presentable for clients and staff.
• Keep the closing room clean and organized, ensuring that it is always prepared for meetings and consultations with clients or attorneys.
• Stock paper products in the restroom regularly to ensure that supplies like toilet paper, paper towels, and soap are always available for staff and clients.
• Stock the fridge and replenish snacks for the office, making sure that the kitchen area is stocked with beverages and light snacks for employees and visitors.
• Greet clients and visitors as they enter the office, providing a friendly and professional first point of contact, and ensuring they feel welcome and informed.
• Process earnest money check payments accurately, ensuring all transactions are documented properly and clients' accounts are updated promptly.
• Helps other departments as needed.
• All other duties and projects as assigned.

Qualifications

• High school diploma or equivalent is required; further education or certification in office administration is a plus.
• Strong communication skills, both written and verbal, with a professional phone manner.
• Organizational skills to maintain an orderly office and manage multiple tasks efficiently.
• Proficiency in basic office software (e.g., Microsoft Office Suite) and the ability to learn specialized software.
• Customer service-oriented attitude with the ability to interact professionally with clients and visitors.
• Dependability and flexibility to manage errands and additional tasks as needed.
• Previous receptionist or administrative experience in a professional setting is preferred.